Purpose & Overall Relevance for the Organization:
Execute tactical buying of low and mid value item within the given thresholds, including: conduct supplier identification from preferred suppliers list, negotiation and supplier selection; deliver sourcing results to contribute to saving targets while ensuring that Service Level Agreements with the business are being met; support procurement automation by continuously seeking opportunities to increase catalogue coverage.
Key Responsibilities:
- Execution of strategic buying process for IT Software
- Analyze high value tactical buys, facilitate high value tactical buy execution with the responsible category manager
- Conduct sourcing projects (negotiation, supplier selection) and support responding to suppliers in case of commercial or system related questions
- Conduct eSourcing events in Ariba
- For selected tactical buys, follow-up on technical evaluations with internal stakeholders to ensure timeliness of tendering process
- Execute negotiation, supplier selection and determine Purchase Order (PO) terms and conditions
- Based on country requirements, initiate order signature process and follow-up on distribution to supplier
- Support tail spend reduction and channeling spend through strategic suppliers / channels
- Regularly analyze tactical buy activities and provide quantitative and qualitative feedback to Category Managers on recurring tactical buys and opportunities for standardization and automation
- Based on Category Director and manager guidance, execute RfQs for potential catalogue items including contracting based on standard contract templates
- Support automated buying channel introductions by facilitating the interaction between supplier and Content Specialist
- Maintain and update internal databases related to tactical buying activities.
- Assist with vendor onboarding and management processes.
- Manage and maintain procurement-related files and documentation.
- Perform quality checks on awarded contracts and purchase requests managed by the Business, to ensure accurate data and alignment with negotiated terms and Procurement policy.
- Consistently provide hands-on coaching, training, motivation and guidance to his/her team
- Proactively drive productive relationships with global business partners, users and stakeholders
- Supervise operations and delivering of SLA’s and KPI’s
Knowledge, Skills and Abilities:
- Advanced knowledge of sourcing execution strategies, approaches and methods, as well as contract management and procure to pay processes
- Experience in IT software categories
- Leadership, initiative and results orientation
- Good ability to analyze specifications and influence demand
- Good knowledge of category strategy development, compliance management and analytics
- Knowledge of supplier management and project management
- Ability to analyze problems and conclude decisions
- Great communication skills and the capability to independently interact with different stakeholders
- Action oriented and solution minded team player with high degree of self-management
- Proficiency in MS Office
- Fluent in English, spoken and written
Requisite Education and Experience/ Minimum Qualifications:
- A bachelor’s or master’s degree preferably in business, economics, finance, procurement or legal, or comparable professional education
- At least 5+ years general business experience, preferably in Procurement area (low to mid-level spend) in a middle sized or large organization; basic experience within supplier selection, negotiation and contracting area is obligatory. Experience in purchase orders administration only is not fully sufficient
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