Requirements: English
Company: VML Belgium
Region: Antwerp , Flanders
Office Coordinator VML Department: OperationsLocation: Antwerpen, Belgium Who We Are: At VML, we are a beacon ofinnovation and growth in an ever-evolving world. Our heritage isbuilt upon a century of combined expertise, where creativity meetstechnology, and diverse perspectives ignite inspiration. With themerger of VMLY&R and Wunderman Thompson, we have forged a newpath as a growth partner that is part creative agency, partconsultancy, and part technology powerhouse. Our global family nowencompasses over 30,000 employees across 150+ offices in 64markets, each contributing to a culture that values connection,belonging, and the power of differences. Our expertise spans theentire customer journey, offering deep insights in communications,commerce, consultancy, CRM, CX, data, production, and technology.We deliver end-to-end solutions that result in revolutionary work.Who we''re looking for: You have a knack for office organization andadministration. You go the extra mile to assist the HR-OperationsTeam and to keep the office shipshape. You are unfazed by achallenging mix of hands-on jobs and administrative tasks and canthink on your feet. If this description matches you, you might verywell be the person we are looking for to help run our officeorganization and administration. The HR-Operations Team isresponsible for managing the VML household. Our team works invarious domains: People, Resource Planning (managing the agenda ofour creative & production colleagues), Fleet, theOffice/Facility/Reception and translates our business in apractical way of working and clear organizational structure. As anOffice Coordinator, you work in the Office Domain. What you''ll bedoing: You manage a variety of office administration, arrangingtravel and specific office related projects. You work closely withall other members of the HR-Operations Team and offeradministrative and operational support, in particular to theOperations Director. You know how to manage internal and externalworkshops/events: budget, organization, implementation and aftercare Youre in charge of all subscriptions for internal/externalevents, trainings and seminars and you help in purchasing smalloffice related purchases Youre in charge of all business relatedtravel, as well as for our management team as for all your directcolleagues: flights, trains, hotels and all related necessaryadministration. You see travel as a service, not as a singlebooking of a ticket You can help in a variety of office relatedprojects: prevention at work, updating our intranet, internalrenovation/move projects, move to a brand new location, You arean active member of our Welcoming Committee aka our Front Desk:making our guests and visitors feel welcome, answering calls andproviding correct information, helping in the organization oflunches, meetings, workshops and keeping the meeting rooms fullyoperational and well organized. You report to the OperationsDirector What you''ll need: Youre rock solid in administration, andyou have an eye for detail You are surefooted in hospitality oranother customer-related function You do things instead of talkabout doing things. You love to be part of and to manage a bighousehold and you always spot the missing link. With you on boardwe dont have to worry about office clutter any more You know howto take care of business: you take proactive steps to complete yourtasks You keep an overview of everything, even when things gethectic You feel comfortable in keeping your focus in an alwayschanging environment. You are someone who places great importanceto discretion and confidentiality You are fluent in Dutch andEnglish. You have MS Office in your fingertips What we offer Acompetitive salary with fringe benefits VML works for differentcustomers, some brands live around the corner, others are Europeanplayers You will be immersed in our team of experienced advertisinggrandmasters and young prodigies We are easily accessible from alldirections by car, public transport, bicycle, etc. We are locatedin Antwerp and Brussels. You will mainly work in Antwerp but couldbe visiting our offices in Brussels once in a while We are part ofthe WPP Network, which offers opportunities for your furthertraining and career VML is a cheerful mix. We do not care aboutreligion, skin color, nationality, as long as you know yourprofession Our permanent job is also still open, so you can alsoalways apply at our website vml.com At VML, we are committed tofostering an all-inclusive work environment that is both rewardingand career-forward. Our Inclusion, Equity & Belonginginitiatives, alongside the VML Foundation, reflect our dedicationto giving back and making a positive impact in our communities andbeyond. Our people are the heartbeat of our organizationcreators,doers, innovators, makers, and thinkerswho drive not justmarketing, but meaningful experiences that resonate in every actionand in