Requirements: English
Company: Akira Energy
Region: Alkmaar , North Holland
Akira Energy is looking for a dynamic and well-organized Operations Coordinator to be the central point within our operational team. In this role, you will work closely with our Account Manager(s) and serve as a vital link between clients, suppliers, and our on- and offshore personnel.
No two days are the same, and your ability to balance competing priorities makes you truly indispensable.
About Akira Energy
Akira Energy is an international manpower and staffing company serving the energy industry. We provide skilled professionals for challenging offshore, onshore, and renewable energy projects around the globe. Youll collaborate with clients in countries like the The Netherlands, United Kingdom, Italy, and the United States, playing a crucial role in keeping our global operations running smoothly. Our projects span locations such as the North Sea, the U.S., Abu Dhabi, Saudi Arabia, India, Spain, and beyond.
Quality is at the heart of everything we do.
We offer a dynamic and informal work environment where initiative and independence are valued. Youll receive thorough onboarding to get you up to speed in our sector. Once you''re ready, we give you the freedom and trust to shape the role in a way that works best for you and the team.
Your Responsibilities as Operations Coordinator:
- Support the operations team by working closely with the Account Manager(s).
- Handle full planning and logistics for our field / offshore personnel, including booking flights, hotels, rental cars, taxis, and other transport.
- Manage and maintain certification records, including scheduling and booking offshore-related training.
- Format and update CVs for new and existing personnel in our company style.
- Collect, prepare, and verify employee timesheets.
- Create detailed project playbooks for larger offshore and onshore assignments.
- Order and manage workwear, PPE, and other necessary materials.
- Maintain the overall offshore planning and staffing overview.
- Take meeting minutes and ensure clear communication of action points.
- Contribute to administrative tasks such as contract management and personnel files.
- Communicate with suppliers for accommodation, training, or transportation needs.
- Act as the go-to point for field staff regarding planning, travel, or documentation questions.
- Suggest improvements to internal processes and organizational structure.
- Assist in the preparation and organization of international trade shows and events where Akira Energy is represented.
- Manage scheduling and agendas for the team and management.
- Support market research efforts in preparation for new projects or market expansion.
- Provide excellent service to suppliers, field staff, and occasionally clients, ensuring all questions and expectations are handled professionally and promptly.
- Always plan ahead: you identify bottlenecks early and anticipate future needs to keep projects on track and meet deadlines.
What Were Looking For:
- Bachelor-level education or thinking.
- Proactive attitude and ability to work independently.
- Strong organizational skills and stress resilience you stay calm under pressure.
- Excellent communication skills in Dutch and English, both spoken and written.
- Experience in a similar role or within the offshore/energy industry is a plus.
- Comfortable with computer systems like Microsoft 365 / Office and willing to learn new tools.
- Flexibility to travel internationally if required.
- Strong service orientation and excellent interpersonal skills with suppliers, clients, and field teams.
- A keen eye for planning ahead, spotting challenges early, and taking timely action.
- Valid Dutch drivers license
- Based near Alkmaar, the Netherlands
- Willing and able to commute to the office as required
What We Offer:
- A varied role within a growing international company.
- Informal work environment with short lines of communication.
- A young, engaged team that supports one another.
- Opportunities for international travel.
- Plenty of room for personal development and initiative.
- A good salary and benefits.
Are you a hands-on, structured team player ready to contribute to exciting global energy projects? Then wed love to hear from you!