Requirements: English
Company: Freedom24
Region: Milan , Lombardy
Join to apply for the Office Manager role at Freedom24Join to apply for the Office Manager role at Freedom24Freedom24, part of a fast-growing international financial group listed on NASDAQ, is expanding across Europe and is currently looking for a proactive and detail-oriented Office Manager to support our operations in Milan, Italy.Join us and become part of a professional, dynamic team shaping the future of investment services in Europe.Your Role & Responsibilities:1. Administrative Support and Workflow Organization:Managing the companys incoming and outgoing correspondence with accuracy and discretion;Supporting seamless document flow between departments, ensuring timely execution of internal processes;Driving administrative procedures to enhance operational efficiency;Maintaining a well-organized, efficient, and inspiring office environment;Managing procurement of office supplies and overseeing inventory to support an uninterrupted workflow;Conducting regular physical inventory audits and maintaining records.2. Communication and Collaboration:Overseeing internal and external communication to uphold the companys professional image;Building effective relationships with vendors and service providers to ensure high-quality and cost-efficient services;Collaborating with accounting, payroll providers, and auditors to support compliance and financial accuracy;Actively supporting the HR department on a wide range of operational and people-related matters.3. Executive Support and Guest Relations:Proactively organizing calendars, scheduling appointments, and ensuring optimal time management for executives;Coordinating meetings and conferences, handling all logistics to deliver smooth and professional events;Serving as the first point of contact answering and directing calls, welcoming clients and guests with warmth and professionalism;Hosting visitors of all seniority levels, ensuring a polished and welcoming experience.4. Financial and Operational Processes:Processing vendor invoices through SAP Concur in alignment with company policy and timelines;Reviewing and managing employee expense reports, ensuring full compliance with internal procedures.5. Additional Responsibilities:Planning and coordinating business travel arrangements, including flights, accommodation, and itineraries;Taking part in cross-functional projects and company-wide initiatives, contributing to continuous improvement.What were looking for:Bachelors degree (Business Administration, Management, or a related field preferred);3 plus years of experience in a similar administrative or operational role;Fluency in English andItalian, both written and verbal;Advanced computer skills, including MS Office Suite and other relevant business tools;Experience in organizing and maintaining electronic document management systems;Excellent interpersonal and communication skills, with the ability to interact across all levels of the organization;Strong organizational and time-management skills, with the ability to handle multiple priorities;High attention to detail and accuracy in a fast-paced environment;Ability to independently identify and resolve issues;A proactive, solution-oriented mindset and positive attitude;Flexible and adaptable, capable of working under pressure;A reliable team player with a genuine willingness to learn and grow.We offer:Modern, fully equipped office a comfortable and inspiring workspace in a central location;Competitive salary motivating and aligned with local market standards;Career growth opportunities develop across departments and functions within an international group;Official employment clear contracts, timely payments, and full compliance with local labor laws;Standard five-day workweek 8-hour workdays supporting your work-life balance;Legally compliant vacation and public holidays we respect and follow each countrys labor code;Private health insurance support partial coverage of private medical insurance to support your well-being.Seniority levelSeniority levelMid-Senior levelEmployment typeEmployment typeFull-timeJob functionJob functionAdministrativeIndustriesFinancial Services, Investment Management, and Investment BankingReferrals increase your chances of interviewing at Freedom24 by 2xGet notified about new Office Manager jobs in Milan, Lombardy, Italy.Executive Assistant - General Manager Southern Europe F/MUFFICIO ACQUISTI ASSISTENTE DI DIREZIONESesto San Giovanni, Lombardy, Italy 14 hours agoWere unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.#J-18808-Ljbffr