Requirements: English
Company: Mantis Robotics
Region: Leuven , Flanders
About Us
At Mantis Robotics, we are revolutionizing the future of robotic automation with cutting-edge smart robots designed for manufacturing and warehouse fulfillment. Our innovative robots are engineered to work safely and seamlessly alongside people, without compromising productivity. We are committed to making robotic automation accessible to everyone who wants to automate manual tasks and drive efficiency.
Mantis Robotics BV, located in Leuven, serves as the Belgian R&D hub for Mantis Robotics Inc, one of Silicon Valley''s fastest-growing robotics startups. Backed by lead investor Amazon, we are at the forefront of robotics innovation, transforming industries with our state-of-the-art technology. Join us as we shape the future of automation, where people and machines work together in seamless harmony.
Role Overview:
The Executive Assistant will provide comprehensive administrative and operational support to the CEO and the executive team globally. This hybrid role requires a highly organized, proactive, and discreet individual who can manage diverse tasks, from complex scheduling and travel arrangements to financial administration, ensuring the smooth operation of executive functions.
Key Responsibilities:
- Executive Support:Provide high-level administrative support to the CEO and the executive team, including managing complex calendars, scheduling meetings across multiple time zones, and coordinating travel arrangements (flights, accommodation, ground transportation).
- Administrative Tasks:Prepare and edit correspondence, communications, presentations, and other documents. Organize and maintain files and records. Handle incoming requests and correspondence, directing them to the appropriate parties.
- Meeting Management:Coordinate and prepare for executive meetings, including drafting agendas, taking minutes, distributing materials, and following up on action items.
- Expense and Accounting Support:Process expense reports, manage invoices, and assist with basic accounting tasks, ensuring accuracy and adherence to company policies.
- Office Management:Assist with general office administration, including ordering supplies, liaising with vendors, and ensuring a well-organized and efficient executive office environment.
- Project Support:Provide support on various special projects as assigned by the CEO or executive team, which may involve research, data compilation, and presentation preparation.
- Confidentiality:Handle sensitive information with the utmost discretion and maintain confidentiality at all times.
Qualifications:
- Proven experience as an Executive Assistant or in a similar administrative support role, preferably supporting senior leadership in a global context.
- Excellent organizational and time management skills with the ability to prioritize tasks and manage multiple projects simultaneously.
- Strong verbal and written communication skills in English; proficiency in Dutch is a plus.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with expense management software.
- High level of professionalism, integrity, and discretion.
- Ability to work independently with minimal supervision and collaboratively within a team.
- Detail-oriented with a high degree of accuracy.
- Flexibility to adapt to changing priorities and a fast-paced environment.
- Must be an EU citizen or resident.
Why Join Us?
- Innovative Culture:Be part of a forward-thinking company that values creativity and innovation.
- Growth Opportunities:Enhance your career with professional development and career advancement opportunities.
- Dynamic Environment:Work in a fast-paced, supportive, and collaborative work environment.
Mantis Robotics is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.