Requirements: English
Company: Hays
Region: Rotterdam , South Holland
Finance and Administration Manager | Rotterdam | Dutch | 5+ years
Job goal
Goal of the Finance and Administration manager is to successfully manage the Finance functions (incl. reporting), and to assist co-ordination of other business administration functions. The guiding principle is to ensure accurate, timely and reliable accounting and reporting of business transactions and to optimize and enable supporting processes of the business in order to create and improve efficiency, effectiveness and controllability. The Finance manager is part of the global finance team and is a member of the management team with a matrix reporting line to the General Manager. In order to develop and improve financial and management reporting outcomes within the organization, the Finance manager continuously and proactively identifies potential process and system gaps, develops solutions, provides and recommends system selection, setup and support to successfully close these gaps. An additional important role is to assist and co-ordinate training of employees on correct use and maximum benefit of supporting financial systems, again supported by the right selected service partners. You will be a part of the Management Team and operate in the global Finance Team. You will report to the Group Business Controller with a matrix reporting line to the Managing Director.
Tasks, Responsibilities & Authorizations
- End-to-end accounting, including:
- Complete month end process and reconciliations to achieve timely close.
- Ensure accuracy of all general ledger accounts and supporting schedules.
- Managing annual financial budgeting and quarterly forecasting for the business
- Variance analysis to annual budget and forecasts and supporting the MD in understanding the financial results.
- In conjunction with the finance team and other providers, manage the annual audit process, tax compliance lodgements and production of annual accounts and reports.
- Coordinate and review the annual stocktake.
- Prepare payroll reports and liaise with payrolling company.
- Prepare cashflow forecasts on a weekly basis to support cash management.
- Weekly payment runs to vendors including pension, VAT and other government and regulator payments. Invoicing and other transaction processing in the ERP system.
- Monthly reconciliation of the ERP to the inventory management system.
- Supporting the accounts receivable function with collections and credit applications.
- Coordinate annual company secretarial forms and resolutions for lodgement.
- Supporting the group accounting function, including:
- Assisting with intercompany reconciliations.
- Other ad hoc tasks and administrative tasks as required.
- Using the group accounting organization capabilities and competences to its full extent.
- Finance and control system design, setup. optimization and execution.
- Administrative processes execution and outsourcing.
- Co-ordinate application management and maintenance using local ICT and other application service providers.
- Introduction, implementation and training of personnel on financial and related systems and processes.
- Contribute to continuously improving supporting processes within the company.
- Keep track of legislation and associated compliance developments, including potential related risks and issues in doing global business, to be reflected in processes and systems setup.
- Make cost calculations, setup company budgets and scenarios, control agreed budgets and milestones for all corporate functions.
- Co-create and assess the corporate (from weekly to annual) reporting needs and subsidy reporting needs, within the business.
- Enable and create real-time corporate and disciplines dashboards for corporate wide management purposes, clearly implementing the different functions wants and needs to support goal driven smart KPI management capabilities.
Job requirements
- Higher vocational or University education level (BSc.+ / MSc.) in knowledge and work level.
- Postgraduate accounting qualification (member of profession body).
- Knowledge of accounting principles and associated legislation.
- Experience in managing month end process and annual financial account preparation for a small company.
- 5 yrs.+ of experience in managing Financial accounting and reporting processes.
- Knowledge and experience in ERP, CRM, PDM and BI systems and software.
- Knowledge of system interfaces and API automation capabilities.
- Training and educational capabilities.
- Experienced in reporting best practices and associated compliance aspects.
- Focus on quality and continuous improvement.
- Fluent in Dutch and English language,