Requirements: English
Company: TransPerfect
Region: Madrid , Community of Madrid
Position summary:
The International Payroll Coordinator forms part of our global Payroll team and plays a fundamental role in business operations. The position is responsible for managing and processing payroll operations across international locations ensuring accuracy, compliance, and efficiency.
Position responsibilities:
- Provide advice on all payroll queries to employees, and other stakeholders when required
- Prepare internal payroll reports (Workday, commissions, bonuses, salary raises) by the payroll cut-off date each month
- Collect and prepare information and ensure any payroll related transactions (e.g. new hires, leavers, sick leave, paid and unpaid leaves, bank holiday payments, bonus and commission, etc.) are processed and submitted to each international location payroll service providers by the payroll cut-off date each month
- Review the monthly payroll files and making sure all supporting documentation is available for checking
- Is accountable for the international payroll reports and ensuring any errors are rectified before submission for monthly salary payment
- Manage international payroll processes and ensuring the processes are efficient and fit for purpose with continuous improvement as required.
- Create procedures / guidelines for payroll processes in collaboration with HR Departments (when needed)
- Partner with international payroll service providers to ensure the Companys payroll practices are implemented and resolve any procedural issues
- Ensure the HRIS (e.g. Workday etc.) is up-to-date with changes to pay prior to payroll deadline and submit accurate information to relevant parties
- Analyse and audit payroll data and addressing any issues and / or making recommendations to improve business efficiency
- Support international salary and bonus review processes and compiling salary and bonus reports
- Coordinate with the Finance and AP departments on salary, taxes and social security contributions payment related activities and to reconcile with the database and previous months payments
- Prepare and check recalculated payrolls and ensuring the information is sent to the Finance department for reconciliation
- Keep abreast of developments and trends in international compensation & benefits legislative requirements and best practices
- Provide support and assistance in international HR / Payroll projects
- Perform payroll administration and operational support to the HR Departments in different locations
- Administer various benefits plans (employees enrolment, changes, etc.) and ensure all requested/required changes are processed in payroll and in line with the information shared with the benefit provider (if applicable)
- Update benefits trackers and control of payments and invoices (if applicable)
- Respond to employees queries about Benefits and resolve issues (if applicable)
- Complete all other tasks that are deemed appropriate for the role and assigned by the manager / supervisor
Essential skills and experience required:
- Minimum 3 years of administrative / accounting experience
- Experience with international payrolls, e.g. Poland, The Netherlands, Nordics, would be valuable
- Minimum Bachelors degree or its equivalent
- Good knowledge of MS Office and proficiency in Excel
- Excellent communication skills in English (written and verbal)
- High level of professionalism with the ability to handle sensitive information and maintain confidentiality in all situations
- Positive attitude and resiliency with strong problem-solving competencies
- Excellent organizational and time management skills with the ability to produce high quality and volume at a fast pace to meet tight deadlines
- Analytical skills and impeccable attention to detail
- Ability to maintain professionalism and confidentiality in all situations
- Flexibility to take on additional responsibilities as needed
Desired skills and experience:
- Professional working proficiency of additional languages
- Prior experience working with HRIS software (Workday)
TransPerfect and its companies provides equal employment opportunities to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by local law.
We celebrate diversity as one of our core values and we have a clear goal: to be an inclusive workplace where a diverse mix of talented people want to come, stay and do their best work. Together with passionate, creative and collaborative colleagues, we are working to ensure accessibility is for everyone.