Requirements: English
Company: WhatJobs
Region: Basel , Basel-City
This role is all about impact. As a true gatekeeper and right hand to the CEO, you will bring structure to complexity, clarity to shifting priorities, and a calm presence in a high-energy environment. You will be the central hub of communication and coordination, ensuring that the CEOs time is protected, meetings are purposeful, and every detail is expertly managed.
Why this role stands out
- Youll be at the very heart of a global, publicly listed companyworking closely with a CEO who values collaboration, communication, and trust.
- Youll join a purpose-driven team where your voice matters and your work makes a visible difference.
- The environment is dynamic, fast-moving, and exciting, just perfect for someone whos not only organized and efficient but also warm, intuitive, and a natural relationship builder.
- Its a hybrid setup, but with an in-office culture that is supportive and engaged.
What youll be doing
- Complex Diary Management: Coordinating a high volume of internal and external meetings and calls, often across multiple time zones. You''ll think three steps ahead and keep things running smoothlyeven when priorities shift quickly.
- Meetings & Events: Organizing everything from strategic board meetings to high-level external engagements - you plan and execute workshops, off-sites, leadership meetings, and global management conferences, handling end-to-end administration, streamlining processes, and being present on-site to oversee logistics and coordination - nothing escapes your attention.
- Assist with BoD reporting by managing document collation and distribution.
- Travel Management: Planning seamless international and domestic travel, including visas, flights, accommodation, and transfers. Youll ensure the CEO is fully briefed and prepared at every step.
- Email Oversight: Monitoring and managing inbox traffic, drafting responses, flagging priorities, and keeping communication efficient and effective.
- Briefing Material Coordination: Gathering documents and ensuring the CEO has all the necessary materials for high-impact conversations.
- Expense & Invoice Tracking: Staying on top of the details because precision matters at this level.
- Handle confidential and sensitive matters with the utmost discretion and professionalism.
- Collaborate with other EAs to ensure seamless team coverage.
You might be our perfect match if
- Your commercial apprenticeship is complemented by a federal degree in executive assistance.
- You bring several years of experience supporting C-level executives, or you are ready to transition from senior/upper management assistance into a top-level EA role.
- You are fluent in both German and English at a business level (must-have).
- You have excellent written, verbal, analytical, and interpersonal skillsyou know how to get things done and how to bring people with you.
- You are confident dealing with senior stakeholders and board members, navigating complex environments with grace and professionalism.
- You thrive independently but love being part of a mission-driven team.
- You stay calm and poised under pressure, no matter what the day throws at you.
- You are tech-savvy and fully proficient in MS Office, Teams, Zoom, and ideally SAP.
This role presents a one-off opportunity to make a meaningful impact by supporting a top manager at the helm of an international organization. You will thrive in an environment that blends experience with innovation, driving solutions that influence people worldwide. In addition to a compelling compensation package, you''ll enjoy a range of other benefits.
Ready to take on this exciting challenge?
Apply now and embark on the next step of your career. Please email your CV, references, and educational certificates asa single PDF to h , citing reference CEO-EA-FOCUS. We look forward to hearing from you!
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