Requirements: English
Company: The Frankie Shop
Region: Saint-Mand , le-de-France
Since the beginning, The Frankie Shop has championed an authentic and intimate relationship with fashion.
Founded in 2014 by Française-turned-New-Yorker Gaëlle Drevet, The Frankie Shop has become synonymous with smart, oversized suiting: the trademark style of a signature aesthetic rooted in individuality and unfettered self-expression. Modern and timeless, cosmopolitan and universal, done and undone, Paris and New York, masculin-féminin Frankie does it all and for everyone.
This spirit resonates well beyond NYC. Today, the Frankie Shop is a multinational concept store with locations in both New York and Paris and is carried in top luxury department stores across Europe. In 2022, they launched their mens and unisex lines, reaffirming their inclusive ethos and irreverent role in the global fashion marketplace.
The Role:
Due to our significant growth and expanding complexity, we are looking for an Assistant to support our busy founder and her senior team in a highly creative and entrepreneurial environment. You will enable the continued worldwide growth of The Frankie Shop, by unblocking barriers to team effectiveness, acting as a facilitator for the Founder and the business, wherever she is in the world, and allowing the Founder to focus on larger strategic organisational issues.
We're looking for someone who is whip smart, with an entrepreneurial mentality, exceptional emotional intelligence and discretion. Someone who naturally goes above and beyond, with resilience and enthusiasm. Youre at your best in a fast paced, creative and high-growth environment and you pride yourself on always staying 10 steps ahead.
This is a great opportunity for a professional, innovative and proactive individual to be part of a significant growth story, broadening their international experience and developing their exposure and experience within the fashion industry.
What Youll be Responsible for
Project Events Support
- Coordinate and/or lead on ad-hoc projects, presentations and briefs, including some international travel
- Liaise with internal teams to ensure they are clear on expectations and deadlines
- Manage and coordinate Founder led events (internal and external)
- Liaise between suppliers and venues
- Coordinate guest lists and responses
Meetings and Interactions
- Act as a primary point of contact between Founder and external clients and partners
- Serve as Founders liaison between staff and functional senior leaders, regarding commercial trading, competitive climate, employee well-being, project updates, proposals, and planning
- Prepare Founder for meetings and events. Organising documentation and logistics, attending meetings with and on behalf of the Founder, and taking minutes in internal meetings as required.
- Build and develop relationships with all employees for increased efficiency and effective responsiveness into existing operations, working with Founder and executives on special projects
Diary and Administrative Assistance
- Manage and prioritise the Founders demanding schedule and correspondence to identify priorities.
- Handle enquiries and prioritise decision and action plans, and assist with the preparation and dissemination of research, data analysis, presentations and communications
- Book travel arrangements for the Founder and Senior Team, ensuring they have travel documentation and itinerary schedules to hand.
- Accompany the Founder to some external meetings, potentially including some international travel
- Suggest and arrange restaurant reservations and gifting where required
- Support Founder with some personal administration e.g. passport renewal; accountant or solicitor correspondence
Experience, skills and qualifications
- Experience of supporting a creative senior executive
- Proven track record of successful project and events delivery
- Experience of working in a Founder led creative business ideally Fashion
- Articulate and excellent communicator in written and verbal form, with fluency in English and French.
- Excellent workload planning, prioritisation and ability to multi-task whilst maintaining high levels of attention to detail and meeting deadlines
- Strong EQ, diplomatic, gracious with a good dose of common sense and judgement.
- Proven acumen to handle complex situations and multiple responsibilities, bringing calm and focus when needed.
- Utterly discreet and used to managing confidential information and projects.
- Comfortable with ambiguity, change, demonstrating resilience and ability to work at pace.
- Can demonstrate ability to build produc