Executive Sales Assistant to CEO -

Warsaw , Masovian Voivodeship, Poland

Type: n/a

Category: Sales

Requirements: English
Company: Sagan Recruitment
Region: Warsaw , Masovian Voivodeship

Job Title: Executive Sales Assistant to CEO
Location: Remote (EST Time Zone)
Salary Range: up to 1000 USD

Work Schedule: Monday - Friday, 9:00 AM to 6:00 PM (EST)

NOTE: INDEPENDENT CONTRACTOR POSITION

Company Overview:

Sagan is an exclusive membership community for top executives, founders, and CEOs seeking to hire and maximize the impact of international talent. We bridge the gap between global talent and US-based businesses, connecting candidates from vibrant regions like Latin America, the Philippines, India, Pakistan, Bangladesh, and Africa with leading American companies. Discover a world of career possibilities with Sagan.

About the Company:

Sagan represents a fast-paced, growth-oriented company in the mortgage and financial services space. The CEO is a hands-on leader managing sales, client relationships, and recruitment. This is a dynamic, entrepreneurial environment requiring strong attention to detail, excellent communication, and proactive daily support.

Position Overview:

We are seeking an Executive Sales Assistant to support our CEO with day-to-day sales coordination, lead tracking, scheduling, and client communication. You will play a central role in helping the CEO stay organized and responsive by managing follow-ups, ensuring CRM accuracy, and serving as a key point of contact for prospects and business partners.

Key Responsibilities:

• Respond to new leads promptly (within 4 hours when possible).
• Input, organize, and track lead activity in the CRM.
• Schedule appointments for the CEO and clients; send confirmations and reminders.
• Attend selected meetings with the CEO to capture notes and assist with follow-ups.
• Maintain an accurate, up-to-date contact and client database.
• Answer incoming calls and manage the CEOs calendar daily.
• Review the next days schedule and prep materials as needed.
• Manage the CEOs inbox: flag key messages, draft replies, and ensure timely communication.
• Help keep the CEO on track throughout the day with ongoing tasks and appointments.

Qualifications:

• Fluent English communication skills (spoken and written).
• Prior experience supporting executives, preferably in a remote capacity.
• Strong organizational skills and attention to detail.
• Familiarity with CRM systems and online scheduling tools.
• Ability to adapt quickly and multitask in a fast-moving environment.
• Able to consistently work EST hours.
• Occasional travel to Brooklyn, NY may be requested.

Nice-to-Haves:

• Experience in the mortgage or financial services industry.
• Previous experience in an executive assistant or similar role.

Resume Submission Guidelines:

To help us review your application efficiently, please submit your resume in text-based PDF format only.

Avoid uploading scanned documents, image files (JPG/PNG), or Word documents (DOC/DOCX) format to prevent your application from being overlooked.

Important: For timely processing, both your resume and introductory video must be submitted in English.

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