Requirements: English
Company: Experis Switzerland
Region: aargau, switzerland , Argovia
Position Title: Executive Assistant
Key areas of accountability/responsibility:
- Organize and maintain the manager''s agenda: Schedule, change, coordinate, and prepare all appointments; provide all necessary information to participants.
- Arrange and assist in setting up departmental meetings and organizing global events.
- Manage all incoming and outgoing post and email messages:
- Screen, prioritize, and add relevant information for the manager''s handling.
- Distribute and file relevant documents and information.
- Secure follow-up and check deadlines.
- Handle telephone calls and requests:
- Prioritize, arrange callbacks, and manage phone inquiries as needed.
- Provide administrative support:
- Coordinate the manager''s workflow and maintain office systems for efficient paper and digital flow.
- Compose correspondence and reports for signature.
- Prepare and finalize PowerPoint presentations.
- Update and chase delegated tasks to ensure progress by deadlines.
- Provide backup for other admin personnel.
- Support the B&C global team administratively.
- Organize onboarding and training for new employees.
- Create purchase orders and ensure timely payments.
- Provide facility services:
- Welcome visitors.
- Arrange meetings and facilities.
- Assist in preparing meetings, attend, take notes, and distribute minutes and action lists.
- Arrange travel and accommodations.
- Take initiative in the manager''s absence.
- Arrange office facilities.
Profile:
- Educational level: Vocational education.
- Excellent communication skills in English and German, both written and verbal.
- Strong interpersonal skills.
- Positive ''can do'' attitude.
- Minimum of 5 years'' experience as an assistant in a business environment.
- Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
- Knowledge of SAP (SuccessFactors preferred).
Contact: Alba Jansa
Email: alba.jansa(at)experis.ch
WhatsApp Business: +41 76 811 63 99
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