Requirements: English, German
Company: PepsiCo Deutschland GmbH
Region: Gmina Opatw , Silesian Voivodeship
Overview
Location Overview
Working with inspiring and experienced colleagues, you''ll find that the atmosphere in our city-centre office in Krakw is informal and engaging. With drive and ingenuity, our teams deliver vital services to PepsiCo employees around the world. With an active, get-things-done culture, this is a place where your dynamism and agility will make a difference.
Job Overview
As a Recruitment Coordinator, you will play a key role in ensuring seamless execution of recruitment coordination processes across different hiring categories: Professional External & Internal Hiring, Frontline Hiring, and Early Talent Hiring. You will be responsible for managing requisition processing, interview scheduling, offer management, pre-boarding, and onboarding activities, while ensuring compliance, data integrity, and process adherence.
Responsibilities
- Recruitment Coordination & Process Management
- Requisition Management: Ensure accurate entry, updates, and maintenance of job requisitions within the Applicant Tracking System (ATS);
- Interview Scheduling & Coordination: Manage and coordinate interview schedules with candidates, hiring managers, and interviewers to ensure timely and professional interview logistics;
- Offer & Pre-boarding Support: Assist in the preparation and issuance of offer letters ensuring accuracy, compliance, and timely delivery;
- Facilitate background checks, tracking progress, and resolving any related issues;
- Onboarding Coordination: Support pre-boarding activities, including new hire documentation and orientation scheduling; Ensure a smooth transition for new hires, resolving any onboarding-related concerns efficiently;
- Process Oversight: Monitor all aspects of the recruitment lifecycle, ensuring timely completion of each stage while maintaining high service standards.
- Data Management & Reporting
- Maintain accurate and up-to-date candidate records within the ATS and other recruitment systems;
- Ensure data integrity and compliance with company policies and data privacy regulations;
- Generate basic reports on recruitment activities, tracking process completion rates, candidate status, and coordination efficiency.
- Stakeholder Management & Communication
- Build and maintain strong relationships with Recruiters, Hiring Managers, HR Teams, and Candidates;
- Provide timely updates on the status of coordination activities, ensuring clear communication and alignment;
- Ensure candidates receive a high-touch experience, keeping them informed throughout the interview and hiring process.
- Process Improvement & Technology Utilization
- Identify and suggest process improvements to streamline coordination activities and enhance efficiency;
- Utilize the ATS, CRM, and other recruitment tools to ensure timely and accurate execution of coordination activities;
- Stay updated on system and process changes, ensuring proper adoption and compliance.
- Compliance & Process Adherence
- Ensure all recruitment activities comply with local employment laws, company policies, and global hiring standards;
- Maintain accurate data entry and tracking within the ATS, ensuring full compliance with recruitment lifecycle protocols;
- Safeguard the accuracy and completeness of candidate records, ensuring adherence to data privacy regulations.
- Specialized Responsibilities Based on Coordination Type
- Coordinate high-volume hiring processes for external professional, early talent, and frontline recruitment;
- Work closely with campus recruitment teams, operations managers, and talent partners to ensure timely hiring;
- Manage external candidate engagement, ensuring a smooth recruitment journey from interview scheduling to onboarding.
Qualifications
Required Qualifications:
- Education & Experience: Bachelors Degree and at least 2 years of experience in recruitment coordination, or talent acquisition support;
- Talent Acquisition Technology Expertise: Experience working with Applicant Tracking Systems (ATS) (e.g., iCIMS, Workday, SuccessFactors) and recruitment technologies;
- Organizational & Time Management Skills: Strong ability to manage multiple priorities, high-volume hiring processes, and deadlines in a fast-paced environment;
- Communication & Stakeholder Management: Excellent verbal and written communication skills, with the ability to inte