Requirements: English, Italian
Company: JR Italy
Region: Lodi , Lombardy
Social network you want to login/join with:A Japanese company is currently recruiting an Office Manager to work in their Northern Milan office.In this role, you will be responsible for coordinating and managing all aspects of the company business including general affairs, legal obligations, HR, administration and accounting, contracts, and liaison activities with outsourced companies and consultants.The ideal candidate should have experience in office management, strong organisational skills, bilingual communication, and an understanding of accounting practices.Business level of Italian and English will be required for this role.Understanding of Japanese culture and some Japanese skill would be advantageous.--------------------------------------ELIGIBLE APPLICANTS:(X) NOT eligible: Student visa, Requiring visa sponsorshipWORK TYPE: office-basedVISA SUPPORT: NoBENEFITS: Medical Checkups--------------------------------------TYPE: Full-timeWORKING HOURS: 9:00-17:00 from Monday to FridaySTART: Aug or Sep 2025LOCATION: Northern Milan, ItalyOffice Manager Main Responsibilities:Oversee and manage the day-to-day administrative operations of the company, including office management, facilities, and administrative support servicesEnsure implementation of both HDQ and local Policy and Procedures to ensure Efficiency, Safety and Compliance with local lawDevelop and maintain relationships with external vendors, service providers, and external consultants to support administrative needsApplication to ENAC twice a year for codeshare flights and direct flightCheck and approve Contracts with local vendors/suppliers/servicesCoordinate necessary action with Italian consultants including Fiscal Consultant, Payroll Consultant, Health & Safety Consultant, Medical Consultant, Legal Consultant, and Immigration ConsultantManage office facilities and resources, including IT equipment maintenance, and monitor inventory suppliesAccounting related activities: management of receivables and payables,Disbursements / Reporting / Audits / BSP and CASSManage budgets, expenses, and financial records for administrative operations, ensuring cost-effectiveness and accountabilityMaintain and update the company Office PortalCollaborate with other departments to support cross-functional initiatives and projectsFoster a positive and productive work environment within the administrative team, promoting teamwork, communication, and professional developmentPrepare paperwork for hires and terminationMaintain good Communication with HDQHandle confidential and sensitive information with discretion and integrityOffice Manager Ideal Candidate:Experience as Office ManagerPrevious airline experience would be advantageousBusiness level Italian and English language skillsAbility working with MS Office, particularly Word, Excel, and PowerPointGood organizational skills and time management skillsAbility to work well with a team and multitaskIT knowledge would be advantageousUnderstanding of Japanese culture and some Japanese would be advantageous** All applicants for the Office Manager must have the right to work in the country without any restrictions as the Company is not able to offer visa support.*When contacting us, please include the job reference number (Ref: CN46472) at the top of your message.If your application is successful, you will be contacted within two business days.We regret that due to the high volume of applications we receive we cannot provide feedback on individual CVs.#J-18808-Ljbffr