Requirements: English
Company: Atinary Technologies
Region: palinges , Vaud
Are you looking for new challenges in an exciting high-growth company with a noble and impactful mission? Do you have strong organization and communication skills?
Are you highly organized, detail-oriented, and passionate about numbers and accounting? Do you have experience and proficiency in NetSuite? Were looking for a Junior Office Manager to join us in Lausanne and support our mission to revolutionize science and R&D!
In this role, youll be a key part of the HR & Admin team, providing essential support in finance, payroll, office management, and coordination. Youll also assist senior management with scheduling and administrative tasks when needed.
Requirements
Your Responsibilities:
- Office & Administrative Support: Ensure the smooth day-to-day operation of the office, handling mail, courier services, supplies, and meeting coordination. Liaise with external providers for maintenance, infrastructure, and IT needs.
- HR & Payroll Support: Help maintain HR records, update personnel data, track absences and vacations, and assist with onboarding/offboarding. Support payroll processing, especially Swiss payslips.
- Finance & Accounting Assistance: Handle bookkeeping tasks such as invoices, purchase orders, and expense tracking. Support financial reporting, ensuring all expenses are accurately recorded. You will be working hand-in-hand with our US-based accounting team. Loving numbers and accounting is a must!
- NetSuite & ERP Management: Assist with data entry and reporting in NetSuite (or similar ERP systems). Help keep financial and administrative records up to date and help consolidate records with our US-based team.
- Senior Management Support: Provide scheduling assistance, book meetings, and handle time conflicts for senior executives as needed.
- Internal Communication: Act as a point of contact for internal administrative questions, ensuring smooth information flow within the team.
- Event & Project Assistance: Help organize team events, company gatherings, and other special projects to support the HR & Admin team.
Must-Have Qualifications:
- NetSuite Certification
- Strong affinity for numbers, finance, and accounting.
- Experience with Swiss GAAP (US GAAP is a plus).
- Familiarity with Swiss payroll processing (Swiss payslips).
- Experience with ERP systems is required, expertise in NetSuite is a plus.
- Highly organized with excellent attention to detail and time management skills.
- Ability to work well under pressure and manage multiple tasks efficiently.
- Proactive, self-motivated, and solution-oriented mindset.
- Strong interpersonal and communication skills (verbal and written).
- Proficient in English and French.
- Proficient in MS Office and Google Workspace.
- Experience organizing team-building activities and employee engagement initiatives.
- Capable of managing sensitive and confidential information with the utmost discretion and professionalism.
Nice-to-have:
- Have great, positive energy. You are flexible and know how to convey constructive feedback.
- Bachelors degree (or above) in related fields is preferred.
- Past or current member of an association, sport club etc.
Benefits
Join Us at Atinary Technologies!
Ready to thrive in a dynamic startup culture alongside brilliant minds in a global setting? Passionate about innovation, sustainability, and tackling challenges head-on? Visit www.atinary.com or our LinkedIn page, and submit your full applicationincluding your CV and cover letterto join us in shaping the future of Atinary Technologies!
About Us
Atinarys vision is to accelerate the transition to a healthier and sustainable future by developing AI solutions that revolutionize science and R&D, while democratizing AI/ML technology and advancing materials discovery to address global challenges. Dedicated to transforming the R&D landscape across industries, Atinarys Self-Driving Labs Platform accelerates innovation, enabling the discovery of breakthrough molecules and materials exponentially faster and cheaper. As a fast-growing company, Atinary offers proprietary AI algorithms and Self-Driving Labs Platform, facilitating the deployment of ML and leveraging technology at scale with just a few clicks. These AI technology solutions act as time machines, integrating AI, robotics, and digital technologies to exponentially accelerate R&D processes.
Atinary Technologies aspires to empower every team member to achieve more. We seek a friendly, respectful, professional, collaborative, fun and inspiring atmosphere and work