Requirements: English
Company: Sofina
Region: Brussels Metropolitan Area ,
Executive Assistant to support leadership team members in Brussels
About Sofina
Sofina is a global investment company, listed on Euronext Brussels, with a Net Asset Value of EUR 10 bn. Sofinas mission is to partner with leading entrepreneurs and families, backing them with patient capital and supportive advice to foster sustainable growth of their businesses. Relationships and alignment are at the heart of what we do. Our purpose is to create enduring value, for everyone.
Sofina has investments in Europe, Asia and the United States in various sectors, with a particular focus on Consumer and retail, Digital transformation, Education, Healthcare and life sciences as well as Sustainable supply chains.
For more information, please visit www.sofinagroup.com
We are looking for an Executive Assistant to join our organisation in Brussels. This is an exciting opportunity to work at the intersection of innovation, law and entrepreneurship.
Summary
We are looking for an executive assistant to support our Managing Directors and to provide ad hoc support for the members of the legal team.
This is a high-impact role for someone who ensures smooth and efficient coordination of daily activities and strategic projects.
The ideal candidate must be able to manage multiple tasks simultaneously in a dynamic, constructive and international environment.
What you will do:
- Provide comprehensive administrative support to Managing Directors, including coordinating calendars and travel arrangements and scheduling meetings
- Coordinate and facilitate meetings, calls, webinars, and trainings
- Ensure the management of documents, including the organisation, filing and maintenance of electronic files and records in compliance with company policies
- Prepare, format, proofread and edit legal documents, reports, presentations, and correspondence
- Assist in the preparation and coordination of board and shareholders meetings and events, including agenda preparation and document distribution
- Work in close collaboration with our other Executive Assistant and our Management Assistants
Please note that this list of responsibilities is non-exhaustive and that you will be able to explore additional tasks, depending on the workload and to cater for the needs of the teams and of the company.
Who you are:
- Bachelors degree (or equivalent) in office management, languages, legal studies, or a related field.
- Proven experience as an executive assistant, legal assistant, or in a similar role within a law firm or corporate legal department. Knowledge of the investment or financial industry is a plus.
- Excellent proficiency in Microsoft Office and other relevant software applications.
- Fluent in English (written and oral); good knowledge of French and/or Dutch is a plus
- Ability to communicate both written and oral with a broad range of stakeholders
- Strong organisational, time management, and problem-solving skills.
- Attention to detail and accuracy.
- Collaborative mindset with the ability to work independently.
- Able to handle sensitive information and maintaining confidentiality.
- Eager to learn, proactive, positive mindset and with a flair for multi-tasking and keeping deadlines.
What we offer:
- A long-term professional journey focused on value creation, individual and team growth, and continuous learning.
- A competitive compensation package, including bonus opportunity and extensive benefits program.
- A demanding but caring culture that prioritizes a healthy work-life balance.