Administrative Assistant

Trieste , Friuli-Venezia Giulia, Italy

Type: n/a

Category: Administration

Requirements: English
Company: EUROCERT
Region: Trieste , Friuli-Venezia Giulia

Job Title: Administrative Assistant

Location: Trieste, Italy

Date of Posting: 01/04/2025

About the Role:

EUROCERT is looking for a highly organized and detail-oriented Administrative Assistant to join our team in Trieste, Italy. The ideal candidate will support daily operations, ensure smooth communication within the team, and handle administrative tasks with efficiency and professionalism.

Key Responsibilities:

Communication & Coordination

• Answer incoming calls, record details, and direct inquiries to the appropriate department.
• Update the Development Director on important calls and messages.
• Manage correspondence related to external and industrial certification matters.

External & Certification Tasks

• Handle document submissions and certifications when necessary.
• Issue certificates upon verification of signed inspection reports.
• Coordinate with the finance department for invoice processing.

Documentation & Filing

• Maintain client files, ensuring compliance with procedures.
• Keep records updated with the latest legislative and regulatory changes.
• Manage databases and ensure document traceability.

Certification Committee Support

• Prepare and distribute reports for committee meetings.
• Review and verify case files before submission.
• Record meeting minutes and ensure proper documentation.

Proposal & Client Relations

• Draft and send proposals upon approval.
• Follow up on proposal responses and update tracking records.
• Assist clients in completing necessary application forms.

Administrative & Office Support

• Oversee the organization of the meeting room and office cleanliness.
• Provide administrative support to the Certification Committee and external audit teams.
• Arrange travel plans for the department.
• Forward relevant emails to inspectors and external partners.

Training & Seminars

• Assist with seminar organization and related correspondence.

Who You Are:

Strong organizational and multitasking skills.

Excellent written and verbal communication skills.

Proficiency in Microsoft Office (Word, Excel, Outlook).

Ability to work independently and within a team.

Experience in administrative roles, preferably in a certification or audit-related environment, is a plus.

What we offer:

• Competitive remuneration package
• Private Health Insurance
• Career development
• Continuous training
• Friendly & dynamic working environment

Join Our Team!

If you are a proactive and detail-oriented professional looking to be part of a dynamic and growing organization, we would love to hear from you!

Apply now by sending your resume via LinkedIn.

About us

EUROCERT European Inspection and Certification Company, acts as a third-party inspection, audit, and certification body. Achieving a leading position in the global certification market, ensuring all parties involved requires a strong commitment to excellence integrity & customer satisfaction, staying true to our principles: Independence, Objectivity and Competence, in the provision of services and adherence to ethics.

We are an Equal Opportunity Employer who value diversity and do not discriminate against applicants. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin.

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