Project description
The Project Manager will plan, direct and govern the changes required to data and reg reporting systems and processes within the project structure, ensuring quality, outcomes, timelines and cost requirements are delivered. This includes ensuring compliance to the prescribed project delivery framework and ensuring that reporting obligations as defined within the project delivery framework are met.
Responsibilities
Full lifecycle project management ensuring that the project being delivered is compliant to minimum quality standards defined in the project delivery policy / process / procedures. This includes being complete (in terms of data capture as specified in the toolset and documentation standards); current (no stale data as in missed dates); and accurate (maintained with the latest update). Responsibility for the project will be from initiation through to handover to business and project closure.
This will be through regular and proactive use of reporting provided by central PMO; and regular meetings with staff delivering the portfolio of work
Regular catch-up with peers / risk control owners in other departments who have vested interest in quality project delivery
Using golden source data to submit updates to oversight / executive committees instead of off-line data sources
Sign-off all deliverables assigned to the Project Manager roles in the project delivery lifecycle RACI and roles and responsibilities
Run and manage steering committees, working groups (cross functional) and ensure accountability of actions against timelines and responsible stakeholders
Support the portfolio manager, who has overarching responsibility for the governance and delivery of all projects within the portfolio.
Identify and understand issues, errors or concerns, swiftly and accurately and resolve
problems taking into account agreed policy, procedures and service needs.
Carry out analysis and form clear recommendations and proposal on projects / programmes based on sound business rationale. Clearly articulate strategic imperatives and benefits of projects
describe complex problems and solutions in a compelling manner, influencing senior management. Ensure consensus and collaboration with project delivery partners. Be a trusted partner to stakeholders, central PMO and other departments ensuring updates are transparent and accurate; actions, risks, issues, dependencies are effectively managed through to completion.
Run and manage project steering committees, working groups (cross functional) and ensure accountability for delivery of actions against planned timelines is clearly defined / executed.
Define and track the delivery of project outcomes and benefits in order to justify the business case and decisions to prioritise the project for delivery.
Engage, contract and manage third party vendors within the procurement policy and third party vendor management policy.
Define and recruit (from internal teams) project delivery staff of the correct calibre to deliver success. Ensure that responsibilities are appropriately assigned and controlled. Ensure that project and steering staff have a clear understanding of their duties to ensure that project delivery is adequately monitored and controlled.
Show awareness of all sub portfolio''s within the investment portfolios in scope to assist in identifying synergies and avoiding duplication of effort.
Ensure that project delivery steering committees / working groups remain in governance: that meetings are quorate, the Terms of Reference are reviewed at the end of each project delivery phase, that the portfolio committee has visibility / transparency of project delivery status, change and risk and that project risk and issues (RAID) items are escalated appropriately / on time. This is through:
Creating a baseline and management of baseline (budget, scope, outcomes / benefits, timeline)
Approval of change
Approval and closure of mitigating actions for escalated risks and issues
Approval of project go live and capture / logging of Accountable Executive Attestation at go live
Approval to close project following update as to lessons learned and project closure reports
Approval of every project business case (benefits vs cost)
Skills
Must have
Essential:
Minimum 5 years proven track record delivering Financial Management and regulatory reporting change projects for financial institutions within time and budget. Demonstrable experience of:
Knowledge of related change delivery Experience of financial reporting requirements (COREP, FINREP, Liquidity reporting and RWA etc), data quality, control and management. In depth knowledge of BCBS239 data management and governance requirements. Experience in coordinating activities related to an entity merger and ECB Compliance
Investment budget manage