Requirements: English
Company: Akkodis
Region: Amsterdam , North Holland
Akkodis is looking for an Executive Assistant to join our team, supporting one of our clients in the Amsterdam Airport area.
We are seeking an experienced Executive Assistant to provide comprehensive support to multiple leaders within the clients Senior Leadership team. This role also involves collaboration with all business support team members to ensure the smooth operation of the executive office.
The ideal candidate will be highly organized, proactive, and capable of managing a wide range of administrative and executive support-related tasks. This role requires excellent communication skills, the ability to handle sensitive information with discretion, and a strong commitment to helping our leaders achieve their goals. To succeed in this role, you should quickly understand our complex business environment and excel in a fast-paced setting.
The position requires you to be physically present in the office for three days a week and to support executives at events. The location for this role is Schiphol, Netherlands.
Responsibilities
- Proactively manage and prioritize the complex calendar for multiple executives (2-3 senior managers).
- Domestic and international travel logistics management, trip preparation
- Expense reports for multiple executives
- Set up complex internal and customer meetings and be present and offer support at all-up events including summits, offsites, all-hands, morale events and other events as needed
- Purchase order management, and processing invoices.
- Ensure compliance with administrative operations policies and procedures.
- Improvement - Prioritize your work tasks and projects and maintain company tools, resources, databases, and processes to improve efficiency.
- Exercise sound judgement, tact, integrity, and professionalism in all transactions.
Qualifications
- At least 5 year of work experience as business support team assistant and/or Executive assistant in a fast-paced environment.
- Sharp eye for detail, meet deadlines, flexible and comfortable working independently.
- Be proactive and a strong team player, demonstrating a can-do attitude through strong cross-team collaboration.
- Strong written and verbal communication skills are essential as is the ability to manage highly sensitive business and/or personal matters with tact and the utmost confidentiality.
- Strong planning, organizational, time management, and problem-solving skills and the ability to carry out the plans including organizing and managing tasks and resources to accomplish a defined objective.
- Ability to maintain the confidentiality of highly sensitive material with tact and professionalism and to adhere to and advise on the Microsoft policies about procuring third party services and partner engagement.
- Ability to react with appropriate urgency to situations and requests.
- Possess the capability to handle ambiguity, steer through uncertain situations, and strive for clarity.
- Proficiency with Microsoft productivity software including Outlook, all Office suite programs, SharePoint, One Note, Teams, etc.
- Good knowledge of business English, both written and spoken, and preferably Dutch-speaking.
We are looking for a candidate available immediately or on very short term.
Interested? Please reach out to us immediately using recruitmentaerospace@akkodis.com