Requirements: English
Company: Hanwha Ocean
Region: Hoofddorp , North Holland
Hanwha Ocean is embarking on a journey to transition from a traditional shipbuilder to an Engineering, Procurement, Construction, Installation, and Operation (EPCI(O)) solution provider, offering products such as FPSO, FLNG, Offshore Renewables and other Floating Production Units.
The Offshore Business Division recently expanded its global footprint by establishing a new Global Business Centers in North America and Europe with the intention of becoming a project-centric and client-driven business organization. This transformation aims to offer enhanced project execution and knowledge-driven operational models by bridging the upstream culture of three continents across Asia, Europe, and America.
Summary
We are seeking a proactive and detail-oriented Finance and HR Administrative Assistant to support the day-to-day financial operations and HR administration of our Hoofddorp GPC office. The role will provide hands-on support in bookkeeping, reporting, cash management, compliance, and administrative tasks related to HR and internal coordination.
Accountabilities
To take ownership of the overall quality and performance of the work performed by the department, you are to:
- Record daily financial transactions with accuracy and timeliness.
- Support the maintenance of the general ledger and supporting schedules.
- Assist with month-end processes including account reconciliations and accruals.
- Prepare and review financial reports to ensure accuracy and completeness.
- Monitor daily cash balances and support cash flow tracking.
- Process vendor payments and internal fund transfers efficiently.
- Review employee expense claims and ensure compliance with company policy.
- Help maintain and improve expense tracking tools and processes.
- Assist in preparing annual budgets and periodic financial forecasts.
- Track actuals vs. budget and report variances with commentary.
- Maintain organized financial records and supporting documents.
- Assist in audit preparation by ensuring completeness and accuracy of records.
- Support adherence to internal control processes and financial policies.
- Assist in ensuring compliance with local tax and statutory requirements.
- Liaise with internal teams such as operations and HR for financial-related inputs.
- Communicate with external parties including banks, auditors, and vendors as required.
- Assist the HR team with necessary visa processes and document administration.
- Support HR-related invoicing and cost approval requests.
- Assist with the reimbursement of personal expenses related to business trips.
- Assist with handling consultant invoices.
- Provide ad hoc administrative support to the HR and PM teams for various tasks.
Qualifications and Experience
- Degree or diploma in Accounting, Finance, Human Resources, Business Administration, or a related field.
- 13 years of relevant experience in finance, HR, or administrative support.
- Proficiency in MS Office, particularly Excel; familiarity with accounting/ERP systems is a plus.
- Strong attention to detail, organizational skills, and the ability to manage multiple tasks.
- Good written and verbal communication skills in English Korean.
- Experience in a multinational or fast-paced environment is advantageous.
- Understanding of Dutch labor regulations and/or visa processes is a plus but not required.
Diversity and Inclusion
Hanwha believes that diversity and inclusion are vital to our success. We believe that by embracing different ideas and approaches, we enhance our ability to deliver the best results for our employees, our environment, and ultimately our business partners and customers. We foster a culture where all colleagues are able to share their passions and ideas in order that we may collectively embrace and overcome the challenges in our industry, and work toward a brighter future.
Hanwha is an Equal Opportunity / Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age, or any other federally protected class.