Project Support

Kapellen , Flanders, Belgium

Type: n/a

Category: Customer Service & Support

Requirements: English
Company: J-Tec Material Handling
Region: Kapellen , Flanders

General description

J-Tec Material Handling is part of the Katoen Natie group. Katoen Natie is a global logistics and applied engineering provider. To optimally serve its customers, the organization is decentralized in business units. Each business unit acts independently and offers its clients tailor made solutions.

J-Tec Material Handling is the process engineering business unit of the group, offering material handling and process engineering solutions to the industry market leaders, in the chemical and food industries all over the world. We build turnkey process installations for our customers. Our company always strives to make a difference in terms of inventively, flexibility and performance. We execute both green- and brownfield projects of different sizes with an average implementation time of one to two years.

We are a fast-growing company with an international team of more than 270 employees (and counting). We have offices in Belgium, Spain, Thailand and the US.

Job description

Are you an administrative multitasker with a talent for structure and support? Do you enjoy working in a dynamic project environment and get satisfaction from taking work off your colleagues shoulders? Then this might be the perfect role for you!

As a Project Support Officer, you provide administrative, coordinating, and follow-up support to various project teams. You ensure smooth operations behind the scenes so that our engineers and project managers can focus on the technical aspects. Your responsibilities are divided into the following key areas:

Document Control

• Manage and structure project documentation according to internal standards or customer-specific requirements.
• Oversee version control and facilitate an efficient review and approval flow.
• Ensure the accuracy and availability of up-to-date documents for the project teams.

Procurement Administration

• Prepare RFQs and bid comparisons, and maintain contact with suppliers.
• Support project managers with budget preparation and quotation requests.
• Follow up on orders and resolve delivery-related issues when they arise.

Travel Coordination

• Book business travel: flights, hotels, rental cars, and local transport.
• Create detailed travel itineraries and assist with expense reporting.

Transport & Dispatch Administration

• Coordinate international project-related transport between our Belgian headquarters and international sites (e.g. Thailand, USA, Spain).
• Ensure compliance with current customs legislation and proper documentation.
• Coordinate international project-related transport between our Belgian headquarter and our (inter)national clients

Other responsibilities include:

• Requesting quotations for standard equipment
• Preparing order forms and follow-up
• Developing templates and maintaining shared file servers
• Assisting with AS BUILT documentation
• General project administration (timesheets, deadline follow-up)

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