Requirements: English
Company: MAIRE
Region: Milan , Lombardy
Tecnimont Services is one of the key players within MAIRE groups Integrated EC Solutions, focused on championing the Groups decarbonization and energy transition initiatives.
Subcontract Administration Manager has to ensure the performance of the subcontracting activities, in accordance with Construction Subcontracting Procedure and Project specific procedures (for example Project Execution Plan, Construction Execution Plan, Main Contract Constraint and List of Back-to-Back Principles, etc).
He will ensure that Subcontracts performances are carefully monitored in terms of schedule, quality and cost, and he will coordinate all necessary recovery actions whenever detect deviation from schedule or specifications under the guidance of Construction manager.
Main activities and responsibilities:
- Prepare, get approvals and issue the Project Construction Subcontracting Procedure (if any), the Subcontracting Plan and Strategy, the Project Subcontractors List and the Bidder List;
- Coordinate and guarantee the process of verification of the clearness, completeness and consistency with Subcontract Documents of the WS from Construction Engineering, WRs/QPLs from Technical Disciplines and availability of Construction Schedules and Budgets from Project Control; ensure the review of the documents, as appropriate, also notifying the Project Director/Project Manager of any delay;
- Take care of all the activities functional to the issue of the Inquiries to subcontractors, including obtainment of the confidentiality agreements duly signed, preparation of Instruction to Bidders and Subcontract Documentation, expedite the answers of Subcontractors and log the status of the tenders;
- Perform the bids opening procedure in accordance with Project Subcontracting Procedure and examine the relevant Contractual section of the received quotations;
- Ensure the distribution of the information received from the Subcontractors to the relevant Functions for their specific analyses (in particular: unpriced quotations to the Functions involved in the TBE; deviation of commercial terms and conditions to Contract Management, Procurement, Legal, Group Finance; financial information to Group Planning Control for the Financial Bid Evaluation), tracking the related results;
- Guarantee the different phases of the Economic Bids Evaluation refinement, from the preliminary Bid Evaluation, through the intermediate, until the Final Economic Bid Evaluation, chairing the related evaluation processes and clarification meetings with subcontractors, as well as maintaining the offer continuously updated;
- Issue the Subcontracts taking care of getting all the approvals and authorized signature, managing also the related distribution to the relevant Functions/Contractors;
- Ensure the update of an archive of technical and commercial data related to Subcontracts, to be used for the preparation of future subcontract activities;
- Assist Subcontracts Administration Management in the resolution of claims or clarification on Subcontract Special Clauses interpretation, if required;
- Assist, as required, Construction Proposals during the construction estimating process (subcontractor selection, obtaining quotations, negotiations of prices and terms and condition in case of "Pre-Award Agreements");
- Keep Subcontracts Administration Manager, PD/PM and the Responsible of Subcontracting informed of all critical areas and recommend corrective actions.
Knowledge Qualifications:
- University Degree in relevant discipline
Experience:
- Relevant experience in construction/modernization of industrial sector/ EPC projects/Oil Gas
- At least 3 years of experience in contract administration and/or quantity surveyor.
- Experience working on Contractor side.
Skills and Abilities:
- Fluent English;
- MS Excel for accounting and reporting
- Excellent communications, team-oriented and interpersonal skills
- Attention to details;
- Self-motivation and direction, with a strong bias toward timely performance and problem resolution.