Requirements: English
Company: Exeltis
Region: Madrid , Community of Madrid
In a few words
Position: Administrative Assistant TEMPORAL. Para cubrir baja maternal
Location: Madrid.
Want to know more?
Exeltis is an organization that develops innovative treatments and targets the unmet medical needs of individuals, families and healthcare professionals. It has nearly 4,000 professionals in over 40 countries. A company born from innovation and the desire to offer the highest quality to everyone.
Exeltis is a leader in the field of Women''s Health. It researches, innovates and creates new treatments and devices to improve the health and wellbeing of women all over the world.
Exeltis has one overarching goal: to offer women support and care throughout every single stage of their lives
Ready to be a #Challenger?
What are we looking for?
Assisting the Director and sales team, regarding organization of the agenda and meetings, travel, document preparation, filtering visits and calls, etc., in order to facilitate / expedite the performance of his/her functions.
Also the Sales Assistant will provide administrative functions for the department including meeting arrangements, sitting management, department documentation management, processing POs in SAP and Invoice management. Other essential job functions will include in assisting department leadership with administrative duties, document management, and presentation support, as assigned.
The challenge!
- Maintenance and updating of the schedule of the Director and sales team to achieve effective organization and optimization of the working time.
- Handle phone calls and external visits, filter and channel them to the Director and the team.
- Organize and prepare trips and travels in order to ensure the proper organization and effectiveness. Organize Department Events
- Prepare Directors expenses in order to reconcile them and provide information to Treasury.
- Conduct or coordinate tasks with other internal or external personnel of the company authorized by Director in order to facilitate the execution of their duties.
- Maintain Documentation structure for the department
- Interact with all areas of the company for the management and resolution of operational problems (Supply, QA, Legal, Regulatory, Finance, etc.)
- Prepare monthly presentations in PowerPoint.
- Control department expenses in excel.
- Preparation of commercial reports through Power BI.
- Control contractual conditions: Review if the contractual conditions are being met (payment conditions, Incoterms, volume clauses, etc.)
- Support to commercial team related to CRM/Sales operational issues.
What do you need?
- Education: Studies of ADE. Economics, or similar.
- Languages: Fluent Spanish and English.
- Experience (years/area): +2 years in a similar position.
- Specific Knowledge: Mastery of office package: Excel and Access, Power Point. Knowledge of SAP will be valued.
- Travels: Occasional.
Our benefits!
- Flexible start time from Monday to Friday (full-time).
- Attractive salary package.
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