Requirements: English
Company: Mitsubishi UFJ Investor Services Banking Luxembourg S.A.
Region: Luxembourg City , Luxembourg
Mitsubishi UFJ Investor Services and Banking (Luxembourg) S.A. (MIBL) is a Bank incorporated in Luxembourg and is fully owned by Mitsubishi UFJ Trust and Banking Corporation, member of the Mitsubishi UFJ Financial Group, one of the largest financial groups worldwide.
MIBL provides a wide range of financial services to institutional investors including depositary, custody, fund administration and other banking-related services.
MIBL now has an opening for a:
Administrative Compliance Officer (M\F)
(Ref.: MIB)
Primary day to day responsibilities (including but not limited to):
1. Regulatory Documentation and Compliance:
- Maintain and organize regulatory and compliance documentation. Ensure all records are up-to-date and meet regulatory standards.
- Track deadlines for compliance-related reporting and filings.
2. Administrative Support:
- Provide general administrative assistance to the compliance team or department.
- Schedule meetings, prepare agendas, and document minutes.
- Manage departmental correspondence, including emails and letters.
3. Data Management and Reporting:
- Collect, organize, and maintain compliance-related data.
- Prepare compliance reports, summaries, and presentations as required.
- Update and manage internal databases and tracking systems.
4. Policy and Procedure Coordination:
- Assist in drafting, updating, and distributing compliance policies and procedures.
- Communicate updates to team members and stakeholders.
- Track employee acknowledgments of compliance requirements.
5. Training and Awareness:
- Support the coordination of compliance training sessions for staff.
- Maintain records of completed trainings and certifications.
6. Audits and Inspections:
- Prepare documentation and organize files for internal or external audits.
- Assist the compliance team in following up on audit findings and corrective actions.
7. Risk Monitoring:
- Assist in tracking compliance risks and implementing mitigation plans.
- Flag potential non-compliance issues for review by senior staff.
8. Regulatory Research:
- Conduct basic research on changes to regulatory requirements.
- Assist in ensuring departmental processes align with current standards.
9. Confidential Information Handling:
- Manage sensitive compliance information securely and ensure data confidentiality.
10. Liaison and Coordination:
- Serve as a point of contact between the compliance team and other departments or external parties.
- Facilitate smooth communication and coordination regarding compliance matters.
Your profile:
We are seeking a motivated and detail-oriented individual to join our team as Compliance Officer. This entry-level role is ideal for someone with 1-2 years of administrative experience who is eager to build a career in Compliance.
- 1-2 years of proven experience in administrative roles, preferably in a corporate or regulated environment.
- Strong organizational skills and attention to detail.
- Excellent verbal and written communication abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other office management tools.
- Ability to handle confidential information with discretion.
- Bachelor''s degree in Business Administration, Law, Finance, or a related field (or equivalent experience).
- Eagerness to learn about compliance and regulatory requirements.
- Proactive and resourceful, with the ability to work both independently and collaboratively.
- Strong time management skills to meet deadlines in a fast-paced environment.
- Demonstrated willingness to gain knowledge in compliance regulations, policies, and risk management.
If you are interested in pursuing this opportunity further, please send your application letter with a detailed curriculum vitae to:
Mitsubishi UFJ Investor Services & Banking (Luxembourg) S.A.
Attention: Human Resources Department
287-289, Route d''Arlon
L 1150 Luxembourg
or via jobs.lu
Please be aware that in accordance with the law of July 23, 2016, the sele