Administrative Analyst

Saint-Prex , Vaud, Switzerland

Type: n/a

Category: Finance & Accounting

Requirements: English
Company: Vale
Region: Saint-Prex , Vaud

Vale. is a global leader in the mining industry, headquartered in Rio de Janeiro, Brazil. Established in 1942, Vale has grown to become one of the largest producers of iron ore in the world. Our operations span across 30 countries, and we are committed to sustainable and innovative practices in mining and logistics.

At Vale, we believe in the power of collaboration and innovation. Our mission is to transform natural resources into prosperity and sustainable development. We are dedicated to creating a positive impact on the communities where we operate and to leading the way in environmental stewardship.

We are seeking a highly organized and detail-oriented professional to join our esteemed team in Saint-Prex, Switzerland, as an Administrative Analyst. This pivotal role is integral to the seamless operation of our administrative services and the maintenance of our facilities.

Position Overview:

As an Administrative Analyst, you will be the cornerstone of our administrative functions, ensuring the efficient management of our office and supporting various departments. Your responsibilities will encompass a wide range of tasks, from managing contracts and travel expenses to coordinating events and overseeing procurement processes.

Key Responsibilities:

• Administrative Services and Building Maintenance: Act as the primary point of contact for all administrative services and the maintenance of our Switzerland office.
• Contract Management: Oversee the management, tracking, and archiving of all contracts and Letters of Intent (LOIs) in strict adherence to local regulations and company policies.
• Expense Management: Control and report travel expenses for our employees, ensuring compliance with our travel policy.
• Invoice Processing: Handle the daily processing of invoices and payments for purchasing credit card expenditures.
• Procurement: Conduct procurement processes related to administrative and maintenance services, ensuring compliance with corporate policies.
• Event Coordination: Organize and coordinate internal and external events, working closely with the Communication department as needed.
• Facilities Support: Support the infrastructure of our building facilities, including reception, security, cleaning, and catering services.
• Compliance: Ensure all third-party service contracts comply with contractual terms and corporate policies.
• Operational Procedures: Develop and maintain operational procedures related to administrative activities, striving for continuous improvement.
• Health & Safety: Support Health & Safety initiatives at our site, ensuring a safe and compliant work environment.

Qualifications:

• Proven experience as an administrative assistant.
• In-depth knowledge of procurement processes.
• Exceptional teamwork and communication skills.
• Proficiency in French and English; Portuguese is an advantage.
• Excellent communication skills written and verbal.
• Strong multi-tasking, time management, and problem-solving abilities.
• Proficiency in MS Office and SAP.
• High attention to detail and a strong sense of urgency.
• Integrity, professionalism, and the ability to work autonomously.

Why Join Us?

At our company, you will be part of a dynamic and diverse team dedicated to excellence. We offer a collaborative and supportive work environment where your contributions will be valued and recognized. This role provides an opportunity to engage in meaningful work that supports the overall success of our organization and to be a key player in the continuous improvement of our administrative processes.

If you are a proactive and dedicated professional ready to take on this exciting challenge, we invite you to apply and become an integral part of our team.

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