Requirements: English
Company: House of Shipping
Region: Barcelona , Catalonia
Role - Senior Operations Executive - Barcelona, Spain
Who we are
House of Shipping provides business consultancy and advisory services for Shipping & Logistics companies. House of Shipping''s commitment to their customers begins with developing an understanding of their business fundamentals.
Currently we are hiring on behalf of our client, a leading global container liner company, for the position of Senior Operations Executive - Barcelona, Spain.
Department: Operations
Designation: Senior Executive Operations (On Site)
Location: Barcelona, Spain
Years of exp: 10 to 15 Years
Industry: Container Shipping
Reporting Designation: Operations Manager
Main tasks and responsibilities:
Vessel Operations
- Responsible for informing of the planned operational schedule changes, providing all related documents and the necessary support to the vessel and its crew Prepare Call
- Check and share berthing window/prospects and actual schedules with Lines/Stakeholders
- If the berthing window is not respected, (re-) negotiate the berthing schedule with the terminal
- Order gangs/cranes and communicate call sequence
- Declare port & vessel clearance
- Order and coordinate husbandry / stevedoring services Vessel Operations
- Order and monitor supply and other services (e.g. cash to master, sludge) Follow Vessel Operations
- Provide cargo documentation to the vessel
- Follow, order & coordinate services (husbandry & stevedoring incl. mooring bunkering & departure)
- Generate Reports according to deadlines
- Manage & monitor terminal services
- Coordinate vessel sailing
- Alert Regional Ops, Lines, and Berthing Manager if any incident
- Monitor & report procurement of terminal services and husbandry
- Monitor & report ongoing operations & productivity
- Monitor Waiting time, Idle time, and productivity and focus on continuous improvements.
Cargo follow-up:
- Manage special events (holds, customs inspection, damages, malfunctioning reefers, COD)
- Produce discharge lists / load list
- Provide hazardous data to local authorities (import, transit, and export cargo)
- Coordinate POL loadings with dedicated teams, upload partner load lists, and inform Cargo Flow for prechecks (for provisional and final load lists)
- Follow-up loading instructions
- Crosscheck DG manifest
- Prepare & provide special cargo documentation to husbandry or partner
- Produce provisional & final load list to ship manager or partner (inform Cargo Flow)
- Produce load lists to the terminal
- Compare pre-stow with load list
- Follow-up cargo operations and manage the shortfall
- Send cargo summaries to customs authorities.
Post-Sailing Activities:
- Investigate discrepancies between Port Completion Report and invoices received from cost control
- local/auxiliary task
Reporting Team
- Reporting Designation: Operations Manager
- Reporting Department: Operations
Educational qualifications preferred
- Degree: Bachelor''s degree
Required work experience
- Industry: Container Shipping Industry
- Years of experience: 10 -15 years
Required Competencies:
- Experience in Port Community Services (PCS)
Required Knowledge:
- Port Process, Documentation, TTN tool handling
- MS Office Applications and ability to prepare reports.
- Knowledge of geography and port operations.
- English knowledge
Required Skills:
- Excellent communication, written and verbal.
- Team Player, strong interpersonal skills.
- Customer Orientated
- Attention to detail, error free working.
- Work well under pressure in a fast-paced and professional environment.
- Flexible, willing approach to adjust to new Systems/ Processes, when applicable.