Requirements: English
Company: Unique
Region: Brussels , Brussels
Vacancy: Legal Secretary (Full-time, Permanent)
Location: Brussels
Sector: Legal / Administrative Support / International Environment
Are you a well-organised, discreet, and proactive professional with experience in administrative support? Do you enjoy working in a structured, international environment and supporting a legal team with day-to-day operations? We are looking for a Legal Secretary to join a professional and multicultural office based in Brussels.
Your Responsibilities
- Provide day-to-day secretarial and administrative support to the General Counsel and legal team.
- Manage agendas, schedule meetings, send reminders, and coordinate travel arrangements.
- Organise internal and external meetings: book rooms, prepare documents, take minutes, and handle follow-up.
- Handle correspondence (email and post): filter, distribute, and ensure proper filing.
- Maintain legal files and documentation according to internal guidelines (digitally and physically).
- Ensure correct formatting and layout of documents, presentations, and reports in English and French.
- Support in the organisation of events, conferences, and team meetings.
- Assist with internal administrative procedures such as filing, document archiving, and ordering supplies.
- Serve as the first point of contact for the legal department for colleagues and external contacts.
- Liaise with internal departments (HR, Finance, IT) when necessary.
Your Profile
- Diploma in Office Management, Secretarial Studies, or equivalent experience.
- Minimum 2 years of relevant secretarial or administrative experience.
- Fluency in English and French is required; Dutch is a plus.
- Excellent command of MS Office tools (Word, Outlook, Excel, PowerPoint).
- Well-organised, accurate, and able to manage multiple tasks simultaneously.
- Professional when handling confidential information.
- Proactive attitude and strong team spirit.
- Comfortable working in an international and multicultural environment.
What We Offer
- Full-time permanent contract (starting with a short interim period).
- Competitive salary package with attractive fringe benefits:
- Meal vouchers, hospitalization & group insurance,
- Transport reimbursement, flexible benefits plan.
- Hybrid working model with flexibility between remote work and office presence.
- Language courses and continuous learning opportunities.
- Friendly and collaborative work culture within a professional team.
- Regular internal events and wellbeing activities.