Requirements: English
Company: Care4You
Region: Brussels , Brussels
Our client is a global communications and public affairs consultancy with 30 offices worldwide.To support the growth of their Brussels office (+/- 20 people), they are currently recruiting an Executive Assistant who will be working for 2 Partners.The job holder will be based in the Brussels office which is centrally located and easily reachable by public transport.
Scope of the role:
The Executive Assistant will be working both at national and at international level, and will be providing administrative, logistical & organisational support to the day-to-day activities of 1 Partner and will occasionally assist 2-3 other Partners.This is a newly created position. The Executive Assistant will be part of an international Business Services Team and have 2 direct colleagues in Brussels (another Executive Assistant + 1 Office Manager).
Tasks & responsibilities:
- Managing the diaries and agendas of the Partners: this will include setting up client and internal meetings, (video) calls, videoconferences,
- Coordinating internal and external meetings (agenda points, presentations, relevant documents, minutes, following up on action points)
- Coordinating international business travel
- Contributing to, preparing, reviewing and distributing important confidential documents & presentations
- Maintaining excellent relationships with (worldwide) firm members, clients and prospects in order to achieve the highest level of customer service; acting as the glue between the internal team & the client as well as between internal teams/departments
- Following up and keeping track of all ongoing assignments handled by the Partners; anticipating needs and actions; contributing to the quality and smooth running of each project
- Handling timesheets and expenses, following up on client invoices and expense reports in collaboration with Finance Team
- Collaborating with other assistants on office/company-wide projects such as the organisation of events, the implementation of new tools and/or work procedures, etc.
- And more!
Profile requirements:
- You have minimum 3-4 years of relevant working experience, previous experience in the service sector (e.g.public affairs, management consulting, legal, financial services, Big 4, ) is a strong asset
- Fluency in English (spoken and written) with a very good level in Dutch or French.German could be an asset.
- Top-notch administrative skills, comfort in handling complex follow-up activities and juggling multiple tasks in parallel
- Superior sense of organisation, accuracy and rigour a demonstrated ability to set priorities
- Strong communication skills and a talent for interacting with stakeholders of all levels
- A high sense of discretion and confidentiality, treating sensitive information appropriately and handling external contacts with professionalism, tact and persistency
- A pleasant, well-rounded and mature personality with a positive attitude, a good level of stress-resistance and a demonstrated client-orientation
Offer:
- Permanent and full-time contract
- Flexible working schedule + possibility to work from home during 1 day/week
- A competitive salary with extra-legal package including luncheon vouchers, home working allowance, 100% reimbursement of public transport costs
- Creation of a new role within a fast-growing team, responsibilities will evolve over time
- The opportunity to work in a very international professional and pleasant environment where open-mindedness and good atmosphere prevail
- Very nice team of colleagues
- Starting date: to be discussed