Operations Coordinator

Madrid , Community of Madrid, Spain

Type: n/a

Category: Management

Requirements: English
Company: BluSpecs
Region: Madrid , Community of Madrid

Operations Coordinator (Maternity Cover)

About BluSpecs

BluSpecs is a strategic consultancy positioned the intersection of emerging technologies, evolving policy, and solution delivery. We strive to provide structure and direction on future trends and challenges for markets and societies driven by advanced digital technologies and support the development and deployment of strategic policy actions within organisations and across societies. We harness our deep industry insights and technical expertise to address the unique challenges of each client and work with them to exploit new sources of future competitiveness.

The role

We are seeking an organised, versatile, and committed individual to cover a maternity leave. This position requires a proactive and detail-oriented professional who can manage operations efficiently while working autonomously.

Key responsibilities

• Finance & Accounting: Manage company accounts and expenses, liaise with accountants, and ensure timely invoicing to clients and payments to suppliers.
• Operations Reporting: Provide monthly reports to the CEO on key operational and financial activities.
• Project & Resource Management: Maintain and oversee the project management tool, ensuring accurate resource planning and updating as needed.
• HR & Payroll: Manage human resources functions, including coordinating payroll and contracts with external providers.
• Supplier & Procurement Management: Identify and manage suppliers, monitor service quality, and oversee invoicing processes.
• Tenders & Documentation: Prepare administrative documents for national and European public tenders.
• General Operations Support: Assist in the daily management of the company, fostering a positive and efficient working environment.

Your Profile

We are looking for a professional with at least two years of experience in a similar role, possessing the following skills and attributes:

• Proficiency in Microsoft 365 and ability to quickly learn new accounting and project management tools.
• Strong written and spoken proficiency in both Spanish and English.
• Ability to take ownership of tasks and work independently with attention to detail.
• Eagerness to learn and adopt new digital tools for efficiency.
• A structured and methodical approach to work, ensuring accuracy and timeliness.
• Strong interpersonal skills, with the ability to work collaboratively and contribute to a positive team environment.
• Willingness to receive and act on constructive feedback to improve performance.

Additional Information

This position is a temporary maternity leave cover, expected to last for 5 months. The role provides an excellent opportunity to gain experience and contribute to the company''s success during this period.

What we offer

1| Intellectually stimulating environment with great clients and colleagues from across the globe

2| Ability to grow your career and deliver results in a kick-ass Company

We are committed to ensuring that our team works in a collaborative work environment that supports their personal and professional development.

Apply

If you think your profile fits and would like to apply, please send your CV to talent@bluspecs.com with a cover letter detailing:

2 projects you have worked on in the last years that demonstrate you have the skills mentioned above, describing your role and how you contributed to their overall success.

An explanation of why you want to join BluSpecs.

Your salary expectations and availability.

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