Requirements: English
Company: Aspen RH
Region: Paris , le-de-France
Main Responsibilities:
1. Support for Sponsors and Advertisers approx. 25 sponsors per event + 5 to 10 advertisers
- Serve as the operational point of contact for sponsors and advertisers (before, during, and after the event)
- Onboard sponsors through presentations and/or calls
- Maintain and update the sponsorship tracking dashboard
- Manage sponsor deliverables across internal teams: marketing, signage, event production (visibility, content, presence, etc.)
- Ensure contractual commitments are fulfilled and client satisfaction is achieved
2. Management of Special Clients (Large Booths Banners)
- Provide tailored support to large exhibitors and banner buyers for technical needs: booth configuration, banner creation
- Assist in preparing presentations and technical specifications to send to clients
- Ensure information is collected and follow-ups are initiated
- Approve final designs (proofs)
- Serve as exhibitor contact on-site perform booth checks
3. Production of External Events Related to the Trade Show
- Support the logistical preparation of events (site inspections, vendor management, day-of coordination)
- Manage side events during the show (Gala Dinner, Closing Party, Thematic Breakfast/Lunch): venue and vendor research, project management, logistics coordination
- Monitor production schedules
- Prepare production tools (technical sheets, brief documents, timelines, production files)
4. Internal Event Communication: Seminars, Workshops, Christmas Party, Roadshows
- Make recommendations based on internal briefs: venue scouting, budgeting
- Support the logistical organization of internal events
- Coordinate projects: speakers, venues, materials, activities, transport, accommodation, etc.
5. Production Coordination of Special Projects
- Provide cross-functional support for new event launches
Profile:
- Master''s degree (Bac+5) in event management or project management
- First experience in event coordination or client relationship management is a plus
- Highly organized, proactive, and detail-oriented
- Comfortable communicating in both French and English, written and spoken
- Able to juggle multiple tasks with a smile and a cool head
- Positive attitude, attention to detail, and team spirit are a must!