Company Description
Eurofins Scientific is an international life sciences company, providing a uniquerange of analytical testing services to clients across multiple industries, to make life and our environment safer, healthier and more sustainable. From the food you eat, to the water you drink, to the medicines you rely on, Eurofins laboratories work with the biggest companies in the world to ensure the products they supply are safe, their ingredients are authentic, and labelling is accurate.
Eurofins is dedicated to delivering testing services that contribute to the health and safety of society and the planet, and to its corporate responsibility to protect the environment and ensure diversity, equity, and inclusion across the entire network of Eurofins companies.
Were proud to be an armed forces-friendly place to work and welcomeapplications from reservists, armed forces veterans (including the wounded, injured and sick), as well as cadet instructors, and military spouses and partners.
If you want to continue to help, make our world a safer and healthierplace, then apply for the role below and become a part of the extraordinary Eurofins network.
Job Description
Eurofins Genomics, an internationally renowned global service provider, is looking for an experienced and proactive Sales and Administration Assistant to join its European Team. The SalesAdmin EU Team plays a key role in supporting the Research Sales Team field, and handling administrative tasks related to tenders, contracts, order management and overall operations.
This is a permanent, full-time, hybrid position.
Key Responsibilities
The Sales and Administration Assistant will be responsible for the following key tasks:
Administrative Coordination Ensuring a smooth flow of administrative tasks across various departments as part of our European Excellence Team, and driving local Order2Cash flows & tools
Data Management & Reporting Maintaining accurate records in our internal systems, generating reports and providing administrative support to sales and european financial Teams
Invoicing & Order Processing Coordinating billing and order processing activities, monitoring performance, and providing guidance and support to Teams members. Actively operating on relevant projects invoicing, order validation, and follow-up processes
Customer Relations & Requests Management Handling customers inquiries related to orders, product availability and invoicing issues, working closely with the relevant internal Teams (Sales, Technical Support, etc.)
Team Support - Acting as point of contact for administrative and tender-related matters, including contract handling and internal communications, ensuring all deadlines are met and all tasks are carried out in a timely and efficient manner
Tender Management - Participate in the tender submission processes, including supplementary admin document preparation, compliance checks, and submission tracking
Platforms management updating profiles on national and regional Public Procurement Platforms (i.e MEPA, SINTEL, ..) and Supplier Registers
Office location: North-East area of Milan
Qualifications
Graduated in administration fields or life science (preferred but not required)
Minimum of 3 years of experience in an administrative and coordination role, preferably in office administration, sales support, or tender management.
Preferred skills
Fluent in both Italian (C2) and English (B2)
Strong organizational and multitasking skills
Proficiency with office software (e.g., Microsoft Office, CRM tools, D365)
Excellent communication and interpersonal skills, with a customer-focused approach
Ability to manage multiple tasks, prioritize effectively, and maintain attention to detail
Proactive, with a focus on process improvement and operational efficiency
Problem-solving attitude, with the ability to work independently and as part of a team
Nice to have
Proficiency in German
Previous experience in managing tenders or working within a tender office.
Additional Information
Benefits
At Eurofins we are growing, innovating and always learning. We celebrate the achievements of our employees throughannual long serviceawards, recognize our colleagues speciallife events, and we are committed to charitable causes through global fundraising activities.
As a Eurofins employee you will benefit from:
Ticket Restaurant lunch reimbursement
Worldwide career opportunities
What Happens Next