Requirements: English
Company: Exolum
Region: Madrid , Community of Madrid
Exolum is a reference company in the transportation of liquid products in Europe and one of the most important worldwide. It has more than 2,300 employees and operates in several countries, managing a network of more than 6,000 kilometers of pipelines, 68 tanks and 45 airport facilities, with a total capacity of more than 11 million cubic meters. Exolum is committed to contributing to the energy transition and the fight against climate change, through diversification of its activities, innovation, and sustainability.
At Exolum, we are also committed to the principle of equal employment opportunity for all employees and to providing our teams with a work environment free from discrimination and harassment. All employment decisions at Exolum are based on individual needs, job requirements and qualifications, without regard to race, religion or belief, national origin, age, physical, mental, or sensory disability, illness, gender identity and/or expression, sexual orientation and marital status.
We are looking for a PMO Specialist to join our global team. This role focuses on improving project management and investment portfolio tracking (CAPEX), aiming to efficiently manage the project portfolio while developing procedures, standards, and best practices for project governance. We operate in a diverse project environment, including IT projects (under agile methodologies), maintenance/sustaining projects, and commercial projects (primarily using a waterfall approach).
Responsibilities
- Monitor and control the CapEx spending of projects across the group, ensuring adherence to established budgets and proactively reporting and managing any deviations.
- Analyze the variances between budgeted and actual expenditures, identifying areas for improvement or risk and providing recommendations to optimize costs.
- Collaborate in the annual investment budgeting exercise (CAPEX Budgeting) and forecasting process.
- Coordinate the collection and analysis of data to prepare project management reports, ensuring data is accurate and timely.
- Develop and improve Power BI and other system tools for CAPEX and project tracking. Including the development of dashboards to track KPIs and project and/or portfolio performance metrics.
- Continuously monitor and assess project progress, identifying potential risks and proposing appropriate solutions.
- Support the prioritization of initiatives and the project portfolio to align with company strategy.
- Develop and enhance standards, procedures, tools and best practices for project management, CAPEX tracking and governance.
- Share lesson learned from completed projects.
- Ensure the integration of all business units in project management and CAPEX control.
- Work with Project Managers and Portfolio Managers to improve governance and project management.
- Train teams on project management best practices and tools to enhance efficiency.
- Ensure effective communication with teams across different countries and organizational levels.
Requirements
- Educational Background: Bachelor''s degree in Industrial, Civil, Chemical Engineering, or a related field. Additional qualifications in Project Management (PMP, Prince2, etc.) are a plus.
- Previous experience in a similar role, combining CAPEX analysis (portfolio status, budgeting, forecasting) and project management/governance.
- High level of English, essential for communication with international teams.
- Analytical skills and proactivity, with the ability to improve processes and reporting.
- Experience in Power BI and data visualization tools (advanced Excel, etc.).
- Strong communication and interpersonal skills, as this position interacts with senior management and the executive layer (PMs and PFMs). Empathy, service-oriented attitude, and the ability to set boundaries diplomatically are required.
- Experience in training teams on project management best practices and tools.
- Ability to work under pressure in dynamic environments.
- Resilience and motivation to face challenges.
Preferred Qualifications
- Experience in industrial infrastructure, energy, transportation, or other asset-intensive industries.
- Experience in establishing or improving PMO methodologies, adapting best practices to the company''s project maturity level.
- Knowledge of project management methodologies, without the need for strict application (PMBOK, Agile, PMI, PRINCE2).
- Ability to adapt to an evolving environment, contributing to the improvement of project management maturity.
What We Offer