Purpose & Overall Relevance for the Organisation:
To provide a high level of administrative support to GBS Porto, specifically the Vice President and his direct reports, so as to ensure efficient management and running of the department on a day to day level.
Key Responsibilities:
- Manage all kinds of information, including incoming mail, documentation, copying, distribution, filing and archiving for the Vice President
- Manage and Organize any off site meetings (about 4 per year)
- Key contact point for Intranet information management, ensure content of the Intranet is up to date (up to 1 day per week)
- Manage cost center, invoicing budget tracking and reporting
- Format, type and edit a variety of material, including correspondence, memos, minutes, reports and confidential material.
- Route and answer routine correspondence not requiring executive’s attention to ensure timely and accurate response.
- Receive and screen telephone calls and host external visitors.
- Schedule and arrange appointments, meetings and conferences.
- Coordinate and organize all travel arrangements, e.g. by writing travel and transport service requests and by claiming the travel expenses and organizing cash advance for Vice President and Department Heads.
- Resolve problems requiring knowledge of company policies and procedures, e.g. administration of vacation leave and sickness forms.
- Carry out special projects and assignments as requested.
- Handle the office communication, office supplies and departmental equipment.
Key Relationships:
- Senior Management Team
- All GBS departments
- External parties
Knowledge, Skills and Abilities:
- Excellent interpersonal and organizational skills
- Excellent communication skills – both written and verbal
- Progressed working knowledge of Microsoft Office (particularly Excel, PowerPoint, Word, Outlook)
- Very good command of English both written and spoken
- High level of service orientation in dealing with internal and external stakeholders/customers
- Advanced PC software skills
- Advanced knowledge on new media & applications
Requisite Education and Experience / Minimum Qualifications:
- 5 years of experience
- Experienced in job and fully qualified/trained
- Combined theoretical and practical knowledge incl. company policies and practices
- Excellent command of English
adidas celebrates diversity, supports inclusiveness and encourages individual expression in our workplace. We do not tolerate the harassment or discrimination toward any of our applicants or employees. We are an equal opportunity employer.