Administrative Assistant TEMPORAL

spain, Spain

Type: n/a

Category: Administration

Requirements: English
Company: Exeltis
Region: spain ,

In a few words

Position: Administrative Assistant TEMPORAL. Para cubrir baja maternal

Location: Madrid.

Want to know more?

Exeltis is an organization that develops innovative treatments and targets the unmet medical needs of individuals, families and healthcare professionals. It has nearly 4,000 professionals in over 40 countries. A company born from innovation and the desire to offer the highest quality to everyone.

Exeltis is a leader in the field of Women''s Health. It researches, innovates and creates new treatments and devices to improve the health and wellbeing of women all over the world.

Exeltis has one overarching goal: to offer women support and care throughout every single stage of their lives

Ready to be a #Challenger?

What are we looking for?

Assisting the Director and sales team, regarding organization of the agenda and meetings, travel, document preparation, filtering visits and calls, etc., in order to facilitate / expedite the performance of his/her functions.

Also the Sales Assistant will provide administrative functions for the department including meeting arrangements, sitting management, department documentation management, processing POs in SAP and Invoice management. Other essential job functions will include in assisting department leadership with administrative duties, document management, and presentation support, as assigned.

The challenge!

• Maintenance and updating of the schedule of the Director and sales team to achieve effective organization and optimization of the working time.
• Handle phone calls and external visits, filter and channel them to the Director and the team.
• Organize and prepare trips and travels in order to ensure the proper organization and effectiveness. Organize Department Events
• Prepare Directors expenses in order to reconcile them and provide information to Treasury.
• Conduct or coordinate tasks with other internal or external personnel of the company authorized by Director in order to facilitate the execution of their duties.
• Maintain Documentation structure for the department
• Interact with all areas of the company for the management and resolution of operational problems (Supply, QA, Legal, Regulatory, Finance, etc.)
• Prepare monthly presentations in PowerPoint.
• Control department expenses in excel.
• Preparation of commercial reports through Power BI.
• Control contractual conditions: Review if the contractual conditions are being met (payment conditions, Incoterms, volume clauses, etc.)
• Support to commercial team related to CRM/Sales operational issues.

What do you need?

• Education: Studies of ADE. Economics, or similar.
• Languages: Fluent Spanish and English.
• Experience (years/area): +2 years in a similar position.
• Specific Knowledge: Mastery of office package: Excel and Access, Power Point. Knowledge of SAP will be valued.
• Travels: Occasional.

Our benefits!

1. Flexible start time from Monday to Friday (full-time).
2. Attractive salary package.
3. Life and accident insurance.
4. Ticket restaurant
5. On-site medical service
6. Benefits and Savings Club.
7. Training and language learning platform
8. Wellness platform with unlimited free psychologist sessions
9. Cabify transportation service for employee use
10. Development plans, internal mobility policy.
11. Many more!

What will the Selection process be like?

Stay tuned to your phone and email! The first thing we will likely do is contact you through one of the two channels.

Prepare well! We will continue with an in-person/virtual interview depending on availability and what we agree upon; there may be one or two interviews in the process, and depending on the type of process, there may also be some kind of test.

Wait for the result! We care that you feel guided throughout each selection process and know what to expect from us, so we will always try to inform you of the status of the process.

Do you think this offer is not for you?

Follow us on social media like LinkedIn/Instagram and stay tuned for any offers we may release; the opportunity to be a new Insuder is waiting!

#Insu

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