Purpose & Overall Relevance for the Organisation:
Provide a high level of administrative support to the Vice President and their department to ensure efficient management and running of the function on a day-to-day level.
KEY RESPONSIBILITIES
- Proactively manage the calendar of the Vice President including room bookings
- Coordinate and execute all travel arrangements for the Vice President and their first line team members including flight and hotel booking visa securing, car reservations and airport pick-up arrangements and immediately providing solutions to problems requiring knowledge of department policies and procedures
- Complete travel expense reports
- Coordinate team meetings and team offsites
- Format, type and edit a variety of material, including correspondence, minutes, reports and confidential material
- Maintain and update department files, records, (organizational) charts, subscriptions and publications
- Create announcements
- Handle the department cost-center, including regular monitoring for budgets, approval of invoices to ensure correct accounting transactions
- Proactively/ independently carry out special projects and assignments
- Assist in and coordinate projects and assignments as requested/directed
- Take over administrative and coordinative tasks of department members as requested
KNOWLEDGE, SKILLS & ABILITIES
- Excellent knowledge of Microsoft Office (particularly Excel, PowerPoint, Word, Outlook)
- Very good command of English both written and spoken. Dutch and/or German advantageous
- Very good communication skills
- High level of service orientation in dealing with internal and external stakeholders/customers
- Good understanding of numbers
- Good organizational skills
- First project management experience preferred
- Excellent knowledge on new media & applications
REQUISITE EDUCATION AND EXPERIENCE / MINIMUM QUALIFICATIONS
- >6 years of experience
- Experienced in job and fully qualified/trained
- Combined theoretical and practical knowledge incl. company policies and practices
- Good knowledge in related job areas
adidas celebrates diversity, supports inclusiveness and encourages individual expression in our workplace. We do not tolerate the harassment or discrimination toward any of our applicants or employees. We are an equal opportunity employer.