Private Executive Assistant Milan (Full-Time)
Start Date: ASAP | MondayFriday, 9am6pm + occasional out-of-hours support | Salary: 60,000 to 80,000 per annum
We are looking for a highly organised, discreet, and proactive Private Executive Assistant to support a single working mother of three in Milan.
This hybrid role blends professional and personal assistance, requiring someone who can anticipate needs, manage multiple priorities, and maintain the highest level of confidentiality.
The position is based out of the client''s home office, with flexibility required for occasional out-of-hours support. While only a domestic contract can be offered, year-end tax reimbursement is available.
Key Responsibilities
Administrative Support
Manage a dynamic calendar of family, personal, and professional commitments
Arrange domestic and international travel, including itineraries, visas, and accommodation
Handle correspondence, reports, and confidential documentation
Maintain digital and physical filing systems
Support HR tasks for household staff (hiring, timesheets, rotas, etc.)
Oversee property maintenance, booking and supervising contractors
Personal Assistance
Run errands and liaise with vendors and household staff
Organise personal events, celebrations, and dinners
Monitor and manage personal finances and expenses
Coordinate family logistics (school, medical appointments, travel)
Source gifts and handle personal shopping
Project Management
Manage and oversee personal and professional projects (e.g., renovations, property admin)
Conduct research and present insights clearly
Communicate with external service providers
What We''re Looking For
Proven experience as a high-level EA or PA
Outstanding organisation, multitasking, and time-management skills
Self-motivated with the ability to work independently
Excellent communication skills (written verbal)
Discreet, professional, and highly trustworthy
Strong tech skills, especially in Microsoft Office and calendar tools
Flexible, proactive, and solutions-focused
***Candidates must currently be based in Milan and speak fluent Italian and English.*** REF LC94029