Corporate Services Officer LE3 DFAT Bern

Bern , Canton of Bern, Switzerland

Type: n/a

Category: Secretarial & Office

Requirements: English
Company: WhatJobs
Region: Bern , Canton of Bern

Job Title: Corporate Services Officer LE3 DFAT

Location: Bern

Salary: 81, CHF gross per annum plus thirteenth salary

Contract type: Permanent

Contract hours: Fulltime, hours per week

Closing date: 2 June 2025

Job Summary

The successful applicant will be engaged as a locally engaged staff member by the Australian Embassy, Bern.

Please be advised that the Australian Embassy, Bern,does not provide relocation assistance and any costs associated with taking up the position would be the responsibility of the successful candidate.

About the Department of Foreign Affairs and Trade

The role of the Department of Foreign Affairs and Trade (DFAT) is to advance the interests of Australia and Australians internationally. This involves strengthening Australias security, enhancing Australias prosperity, delivering an effective and high-quality overseas aid program and helping Australian travellers and Australians overseas.

The department provides foreign, trade and development policy advice to the Australian Government. DFAT also works with other Australian government agencies to drive coordination of Australias pursuit of global, regional and bilateral interests.

Corporate Services Officer LE3 DFAT Bern

About the position

The Corporate Services Officer is part of a small team that pursues Australias objectives in Switzerland and Liechtenstein. Under direction, this position performs a range of corporate enabling and client service duties including executive support, general administrative tasks, and passport and consular work. The position also drives the Ambassador, other Embassy staff and official visitors, as required.

The key responsibilities of this position include, but are not limited to:

• Provide executive and logistical support to the Ambassador as required, including managing the Ambassadors diary; preparing and planning the Ambassadors travel; and preparing the Ambassadors credit card acquittal and representation schedule.
• Drive for the Ambassador, Embassy staff and visiting officials within Switzerland and Liechtenstein and perform courier services, including preparing and dispatching the diplomatic bag and incoming/outgoing mail, as required.
• Maintain official vehicles and arrange repairs, servicing and maintenance, including keeping mileage, fuel registration and insurance records in line with relevant procedures.
• Undertake reception duties, including greeting visitors, taking telephone enquiries and providing client services to the public.
• Perform routine finance processing and general administrative duties under direction as required.
• Assist the Political Research and Corporate Services Manager with property and IT management and maintenance.
• Liaise between clients and passport and consular staff at the Australian Consulate-General in Geneva.
• Liaise with government ministries and local authorities on protocol matters such as official visas, staff residence visas, driving licences and airport facilitation.
• Assist with the coordination of visits and official events as required.
• Provide backup support for other staff as required.

Qualifications/Experience

• Demonstrated administrative and client service skills.
• High level of computer literacy and the ability to use the Microsoft Office suite.
• Strong interpersonal skills and the ability to develop and maintain productive working relationships with colleagues and clients.
• Sound organisational skills and judgement and the ability to work productively as part of a small team.
• Excellent oral and written communication skills in English and German are required; French language skills are desirable.
• Valid Swiss Drivers Licence and a proven safety record is essential.
• A willingness to work outside of standard hours as necessary.

Selection Criteria

In your written statements, you must include relevant high-level examples from your experience that support your claims against the role. The word limit is strictly250 words per response.The panel will not assess responses which exceed the word limit.

A. Demonstrated ability to perform general administrative or processing activities with a high level of accuracy and attention to detail.

B. High level oral and written communication skills in English and German and the ability to work effectively across all organisational levels and liaise with internal and external stakeholders.

C. The ability to exercise sound judgement and ensure sensi

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