Purpose & Overall Relevance for the Organization:
Provide booking and rate negotiation, while supporting administrative services for internal customers across Europe —especially Germany—in the Meetings & Events area, ensuring compliance with policies and tax regulations while driving customer satisfaction, process improvements, and cost savings. Act as a senior expert and trusted reference for the team. Support the Meetings & Events teams in Porto and Herzogenaurach by safeguarding compliance, data accuracy, and process standards, managing complex requests, driving continuous improvements, and building team capability.
Key Responsibilities
- Lead and support the operational Meetings & Events team; manage daily workload and ensure SLA adherence;
- Maintain effective relationships with business stakeholders and global teams to ensure smooth service delivery;
- Monitor KPIs and ensure execution of the EMEA Meetings & Events operational strategy;
- Manage end-to-end meeting and event requests in line with defined processes and compliance standards;
- Provide consultancy and execute standardized processes using Cvent;
- Source and book group accommodation and event services within approved frameworks; negotiate rates in line with procurement guidelines;
- Oversee payments, internal recharges, and accurate data transfer to finance and tax systems;
- Ensure compliance with legal, tax, and corporate policies; address deviations and non-compliance cases;
- Analyze operational reports and implement corrective actions where needed;
- Support tenders, supplier negotiations, and continuous improvement initiatives;
- Participate in projects and provide administrative and coordination support as required.
Key Relationships
Global Travel, Expense & Meetings, GBS, HR (H2R), internal stakeholders, Corporate Tax, and external suppliers (hotels, agencies, transport, etc.).
Skills & Abilities
- Experience in Business Travel and/or Meetings & Events;
- Strong analytical, organizational, and negotiation skills;
- Proactive improvement mindset;
- High customer orientation and strong collaboration skills;
- Intercultural awareness and ability to work in a fast‑paced international environment;
- Strong interpersonal communication;
- Advanced MS Office skills.
Education & Experience
- 4–6 years’ experience in accounting, business administration, or related fields;
- 1 year of experience managing small to medium-sized team;
- Experience in multinational/shared service environments;
- Proven autonomy in handling complex requests;
- Fluent in English:
- German is a plus.
adidas celebrates diversity, supports inclusiveness and encourages individual expression in our workplace. We do not tolerate the harassment or discrimination toward any of our applicants or employees. We are an equal opportunity employer.